Remote Senior Administrative Assistant (Pacific)

Brief Description At Vitalant, your impact is vital. Every role contributes to our mission of uniting donors, talent, and innovation to save and sustain lives. We’re seeking a Senior Administrative Assistant who will provide advanced clerical and administrative support to leaders within the assigned area(s). In this role, you’ll be a trusted partner, ensuring operations run smoothly, projects are well-coordinated, and leaders are supported in achieving organizational priorities. This position is a great fit for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering exceptional service. You’ll have the opportunity to use your organizational expertise, communication skills, and attention to detail to make an impact every day. In this role you will support the Pacific Area VP. Applicants must be in available to work 8-5 PST, M-F. The hiring range will vary depending on geographic location, current job grade and years of experience. As a Senior Administrative Assistant, You Will

• Manage calendars, coordinate travel, reconcile expenses, and support leaders with complex scheduling needs.
• Prepare reports, statistical spreadsheets, and assist with special projects requiring advanced administrative support.
• Coordinate logistics for meetings and events, including setup, audiovisual needs, and expense tracking.
• Partner with other administrative staff to ensure deliverables are met, while providing back-up support as needed.
• Draft routine, non-routine, and highly confidential communications with accuracy and discretion.
• Maintain organized filing systems (electronic and hard copy), handle mail distribution, and oversee supply management.
• Greet and assist visitors with professionalism, ensuring a positive experience.
• Provide flexible support for evolving business priorities.

Requirements

Knowledge/Education

• High school graduate or GED required.
• Associate’s degree preferred.
• Thorough working knowledge of standard office procedures and equipment required.

Licenses/ Certifications

• Notary Public preferred.

Experience

• Five years related experience required. (Previous Admin Assistant, receptionist, office manager)

Skills/Abilities Required

• Proficient with Microsoft Office (Word, Power Point, Excel, Outlook, Teams)
• Must be highly organized and detail oriented; accurate and timely.
• Must have excellent customer service and interpersonal skills.
• Strong written and oral communication skills.
• Proficient in office filing system.

Summary

About Us Vitalant is one of the nation’s largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research. We have a network of 115 donation centers across the U.S. and host approximately 60,000 blood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors. Vitalant is committed to fostering an inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. We create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development. EEO/Disabled/Veterans Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to [email protected] to let us know the nature of your request. For more EEO information about applicant rights click here Job Posting Disclaimer Please note: Vitalant does not currently hire individuals who reside in the following states — Alabama, Alaska, Delaware, Hawaii, Kansas, Maine, Massachusetts, Nebraska, Oklahoma, Rhode Island, Utah, and Vermont. Apply tot his job Apply To this Job