Event Specialist - CDO Magazine

About CDO Magazine CDO Magazine is the premier global digital publication and community serving executives in strategic data, analytics, and AI leadership roles. Our passion is to develop and serve communities that are “for data leaders, by data leaders.” We bring together data leaders for peer-to-peer support which fosters the success and innovation of the organizations they lead. Together with their peers and carefully selected sponsors, we provide content and events for data leaders where the best ideas, innovations, companies, and leaders are celebrated. We have CDO forums in cities, countries, and regions around the world, and we are rapidly expanding those communities to serve data leaders in more and bigger ways.

About the Role

The Event Specialist is responsible for supporting the Event Operations team in developing, organizing, and executing a wide array of deliverables in conjunction with multiple events within the CDO Magazine portfolio each year. The Event Specialist will work in conjunction with other members of the team and across the company to execute the operational elements of each event. As a member of the CDO Magazine Events Team, you will have a focus on team collaboration to create exceptional customer experience for every attendee, sponsor, speaker and associates attending our events. CDO events target C-Suite and Executive participation, and our events need to reflect the audience. As CDO continues to grow, our events portfolio will expand. This is a full-time remote position, reporting to the Vice President, Events.

Responsibilities

Event Operations

• Partner with Event Manager on event logistics for Summits and Forums.
• Partner with Event Manager and Marketing to coordinate all print assets – signage, badges, collateral, branding, etc to ensure timely production and accuracy
• Manage & track housing needs to ensure availability and solutions for oversell
• Partner with Marketing team to ensure all internal and external deliverables are met
• Serve as lead for Executive Roundtable events – sourcing/planning restaurant locations (private rooms that can accommodate 40-80), all logistics planning, sponsor support, collateral production, etc
• Facilitate all deposits, invoice reconciliation and payment processing for assigned events and tasks
• Draft, in conjunction with the Event Manger, and execute all external communications for Speakers, Sponsors and Attendees during the lifecycle of the event
• Other Tasks as assigned

Sponsor and Speaker Support

• Serve as lead and POC to all sponsors, post-sales to completion, to facilitate communications, deliverables of all assets and onsite support.
• Serve as lead and POC for all speakers, upon confirmation of their participation, to facilitate communications, deliverables of all assets and onsite support.

Event Registration

• Serves as lead with to develop, design, improve and manage registration and process for multiple events with our current platform - Bizzabo
• Determines project specifications and builds online registration with required fields to support the planning and implementation of the event
• Collaborates with internal departments for any custom programming requirements
• Reports weekly (or as needed) registration statistics for events
• Proactively responds to and resolves registration issues/questions that arise
• Actively works on technology/process improvements including the website and conference app
• Mange onsite badging, registration materials and walk up registration process

Preferred Experience:

• 3-5 years event experience in the meetings & events industry
• Team player who is willing to roll up their sleeves dive in where needed
• Strong communication skills – both in written and verbal communications
• Experience with Bizzabo and HubSpot is a plus!
• Possess applicable analytical and problem-solving skills and a high degree of responsibility, initiative and professionalism
• Multi-tasking and the ability to maintain composure and manage multiple deadlines in a fast-paced environment
• Ability to build and maintain relationships with a high degree of professionalism
• Ability to innovate and come up with new ideas, that will help us to continually improve our events
• Ability to work as part of a team, but also work on events individually
• Travel to approximately 5-7 events each year, potentially internationally
• This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position

Why join CDO Magazine? We’re a forward-thinking, well-funded organization where your impact will extend far beyond Event Management. As an Event Manager at CDO Magazine, you’ll be at the forefront of building the premier global community of data leaders, helping shape the future of industries powered by data and Artificial Intelligence. Learn more about us here.

Benefits

• Health, dental, and vision insurance offered on day 1
• 401(k) including safe harbor match
• Unlimited PTO
• Home office and internet stipend
• Paid Parental Leave
• Access to on-demand learning & development opportunities

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