[Remote] Recruiting Associate

Note: The job is a remote job and is open to candidates in USA. Instacart is transforming the grocery industry by providing essential services and flexible earning opportunities. As a Recruiting Associate, you will manage the job opening process, conduct phone screens, and proactively source talent while ensuring a best-in-class candidate experience.

Responsibilities

• Manage the job opening process from Workday to Greenhouse
• Calibrate hiring profiles with recruiters and hiring managers to translate requirements into screening criteria and/or sourcing strategies
• Own the top of funnel review process, including high-volume inbound applicants, referrals, and internal candidates within defined SLAs
• Conduct / facilitate recruiter phone screens to evaluate skills and role alignment and determine fit for role
• Proactively source and engage top talent through Covey, LinkedIn, Gem, and other platforms and generate pipeline insights
• Ensure operational excellence with meticulous ATS hygiene
• Build candidate-facing materials and prep guides that clearly communicate process, expectations, and the Instacart story
• Identify process gaps and pilot improvements within our tech stack to help the broader team work smarter, faster, and at scale

Skills

• 2+ year of experience in a sourcing or recruiting capacity
• 1-3 years of professional experience, preferably within HR/Talent Acquisition or an operations role
• Experience conducting recruiter phone screens and documenting structured feedback
• Experience reviewing and prioritizing high-volume inbound applicants across multiple roles
• Excellent verbal and written communication skills with a professional, candidate-centric approach
• Strong organizational skills and attention to detail; able to manage multiple requisitions and deadlines in a fast-paced environment
• Proven ability to problem-solve and execute solutions in a timely manner
• Remote-eligible within the United States and Canada
• Experience working in Greenhouse (ATS) with strong ATS hygiene and reporting habits
• Experience with inbound application review and sourcing tools such as Covey, Gem, and LinkedIn Recruiter
• Background supporting high-volume recruiting environments
• Familiarity with Modernloop and Brighthire or similar interview automation and intelligence tools
• Collaborative team player comfortable partnering with multiple stakeholders simultaneously
• Process-driven mindset with a focus on continuous improvement and operational efficiency
• Flexibility to shift tasks and priorities based on evolving hiring needs and business demands

Company Overview

Company H1B Sponsorship