[Remote] Outreach Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. Pomelo Care is the national leader in evidence-based healthcare for women and children. As an Outreach Operations Coordinator, you will provide essential operational support to the Outreach team, ensuring efficiency, accuracy, and consistency of systems and processes to drive team performance.

Responsibilities

• Help organize and improve sales tools (TalkDesk, SalesForce, Metabase, etc.) to improve usability and consistency across platforms
• Support the maintenance and cleanup of Salesforce dashboards, reports, and data fields to ensure accuracy and relevance
• Help maintain and update operational and knowledge base systems, including training and learning and development material
• Help maintain internal documentation for primary systems, workflows, and operational processes
• Assist with essential administrative functions such as completing patient eligibility checks through internal tools and external insurance platforms
• Provide data support for the Outreach team, ensuring call documentation and enrollment data are accurately captured and reported
• Participate in meetings and projects with teams to understand how Sales Excellence drives understanding and execution
• Flex into other training, patient, and specialist support tasks as needed, including managing inbound inquiries or assisting with patient outreach

Skills

• Experience working in a fast-paced environment, preferably in a call center or sales operations setting
• A keen eye for detail and a commitment to data accuracy and consistency
• Proven ability to manage multiple administrative tasks and prioritize effectively
• Familiarity with CRM systems (like Salesforce) and sales/outreach enablement tools
• Consistently demonstrate high-quality execution and reliability
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Willing to work some nights and weekends as needed
• Bilingual (Spanish)
• Prior people and performance management

Benefits

• Competitive healthcare benefits
• Generous equity compensation
• Unlimited vacation
• Membership in the First Round Network (a curated and confidential community with events, guides, thousands of Q&A questions, and opportunities for 1-1 mentorship)

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