Experienced Administrative Support Specialist – Remote Work From Home Data Entry and Office Management

Introduction to arenaflex

Imagine being part of a dynamic team that offers a world of possibilities, both at work and during your downtime. At arenaflex, you'll have the opportunity to explore new horizons, develop your skills, and become the best version of yourself. As you embark on this new journey, you'll tackle challenges with flexibility and ease, mastering new skills and propelling your career while having a great time. Take the leap and advance both your personal and professional life with arenaflex!

Why You'll Love This Job

This role is a member of the Airport Stations Group within the Customer Experience Division at arenaflex. As a remote work-from-home data entry specialist, you'll be responsible for performing a wide variety of office duties, including scheduling meeting plans, writing, filing, ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies, reconciling P-card expenses, tracking anniversaries/birthdays, and arranging travel and hotel accommodations.

Key Responsibilities

• Provides assistance with planning of management presentations and special events as required
• Controls, reviews, and monitors all local invoices through InvoiceWorks and distributes as necessary
• Investigates and escalates office technology issues, including phone and copier machines
• Tracks and ensures employees complete onboarding tasks, including appropriate system access, assignment of lockers, mailboxes, uniforms, badges, fingerprinting, training, etc.
• Assists in station event planning, coordination, and execution (e.g., Do Team, lunch meetings, holiday parties, recognition events)
• Handles payroll processing in Workbrain for management and care staff
• Processes termination letters and coordinates local communications and response
• Manages employee parking, including permitting and assignments, as required
• Assists with timekeeping functions, data entry, data verification, reconciliations, and recording
• Maintains employee records, as needed
• Maintains Station meeting schedules, including monthly emergency response
• Accesses and manages various periodic reports, including performance, audit, cost, employee engagement, and recognition, etc.
• Updates required manuals, files, and maintains all safety-related items
• Serves as a backup for various payroll functions
• Manages records for OSHA, safety, etc. (301's, weekly and annual)
• Assists with budget preparation and reconciliation, including monthly closeout of landing fees
• Supports auditing activities as required
• Tracks and verifies incentive funds earned
• Liaises with CRE/Offices and vendors to follow local programs, as applicable
• Leads/coordinates work with other care staff, as applicable
• Performs other duties as required

Essential Qualifications

To be successful in this role, you'll need:

• A Bachelor's Degree
• Prior office/administrative experience

Preferred Qualifications

While not required, the following qualifications are preferred:

• N/A

Skills, Licenses, and Certifications

To excel in this role, you'll need:

• Knowledge of Microsoft Office, including Word, Excel, PowerPoint, Outlook, etc.
• Knowledge of policies, procedures, and corporate design
• Ability to focus on work, be detail-oriented, and meet deadlines
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously
• Ability to be self-motivated with strong organizational skills
• Ability to understand concepts and functionality of specific software and programs

What You'll Get

At arenaflex, we offer a comprehensive benefits package, including:

• Medical benefits: access to health, dental, prescription, and vision benefits from day one
• Wellness programs: tools, resources, and support to help you be your best self
• 401(k) program: available upon enrollment, with employer contributions available after one year
• Additional benefits: Employee Assistance Program, pet insurance, discounts on hotels, cars, cruises, and more

Be Yourself at arenaflex

At arenaflex, we believe in creating an inclusive workplace where everyone can thrive. Our 20+ Employee Business Resource Groups are dedicated to connecting our employees to our customers, suppliers, communities, and investors, helping employees reach their full potential and creating a welcoming workplace that reflects and exceeds the needs of our diverse world.

Conclusion

Are you ready to feel a sense of pride and fulfillment as you do your part to keep arenaflex running smoothly? Join our team and be yourself at arenaflex. Apply now and take the first step towards an exciting new career!