Division Project Support (Administrative Specialist 1)
The State of Oregon's Department of Consumer and Business Services is dedicated to protecting and serving Oregon's consumers and workers. This role involves providing administrative support to division management and staff for various division-wide projects, including developing policies and procedures related to the State Building Code program.
Responsibilities
- Developing policies and procedures for projects or studies related to State Building Code program related issues
- Coordinating activities across the division to ensure communication and operations operate smoothly
- Assisting management with developing procedures systems and forms necessary for the delivery of services
Skills
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
- An equivalent combination of education and experience
- Experience in developing positive and respectful working relationships with agency staff and diverse stakeholders to research and resolve conflicts, sensitive issues, or problems
- Experience organizing information in preparation of necessary reports for executive management review
- Experience with applying processes, procedures, rules and regulations, and record retention
- Ability to implement and monitor short and long term agency goals
- Experience facilitating travel and travel reimbursement
- Familiarity with public meeting processes
- Preference may be given to candidates who are fluently bilingual in Spanish
Benefits
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance, 11 paid holidays a year, and a competitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
- Possible eligibility for the Public Service Loan Forgiveness Program
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