Operations & Marketing Execution Assistant
The Alexander Realty Group, part of Compass, is seeking an Operations & Marketing Execution Assistant to support daily operations and marketing efforts. This role involves managing task completion, organizing CRM, and executing marketing schedules to allow the team leader to focus on client relationships and business growth.
Responsibilities
- Follow the content calendar and post across platforms
- Schedule and post Instagram, Facebook, and YouTube content in advance when possible
- Upload reels and videos provided by Michelle
- Write captions using provided templates
- Create basic Canva graphics, reel covers, YouTube Thumbnails
- Track engagement and performance
- Uploading /arranging photos
- Manage regular communication with database
- Send/prepare monthly newsletters from provided content
- Upload property announcements
- Send open house invites across several platforms
- Maintain email list segmentation
- Maintain clean and updated database weekly
- Keep your database structured and active
- Tag contacts properly in CRM
- Add new leads from open houses and as provided
- Assign action plans
- Track follow-ups and reminders
- Help prepare listings and events
- Prepare open house materials
- Coordinate sign installation
- Print flyers and sign-in sheets
- Confirm showing instructions
- Upload photos sets
- Ensure all marketing is completed before go-live
- Coordinate showing requests
- Confirm appointments
- Prepare listing sheets for tours
- Manage basic scheduling logistics
- Maintain weekly task list
- Track project progress
- Execute small operational projects
- Assist with admin tasks
Skills
- Real estate license a plus
- Follow the content calendar and post across platforms
- Schedule and post Instagram, Facebook, and YouTube content in advance when possible
- Upload reels and videos provided by Michelle
- Write captions using provided templates
- Create basic Canva graphics, reel covers, YouTube Thumbnails
- Track engagement and performance
- Uploading /arranging photos
- Send/prepare monthly newsletters from provided content
- Upload property announcements
- Send open house invites across several platforms
- Maintain email list segmentation
- Maintain clean and updated database weekly
- Tag contacts properly in CRM
- Add new leads from open houses and as provided
- Assign action plans
- Track follow-ups and reminders
- Prepare open house materials
- Coordinate sign installation
- Print flyers and sign-in sheets
- Confirm showing instructions
- Upload photos sets
- Ensure all marketing is completed before go-live
- Coordinate showing requests
- Confirm appointments
- Prepare listing sheets for tours
- Manage basic scheduling logistics
- Maintain weekly task list
- Track project progress
- Execute small operational projects
- Assist with admin tasks
- Thrives on completing tasks and checking things off a list
- Enjoys organization and creating structure
- Follows through without needing reminders
- Comfortable working behind the scenes
- Prefers execution over brainstorming
- Highly organized
- Detail oriented
- Reliable follow-through
- Good with systems
- Comfortable executing repetitive tasks
- Process-driven
- Software familiarity: Canva, Instagram / Facebook scheduling, YouTube / Google / Tiktok / LinkedIn, CRM systems, Google Docs / Sheets, Basic email marketing tools
- Must have your own reliable laptop
- Comfortable working in Google Drive, Canva, and CRM systems
- AI experience a plus
Company Overview