Project Coordinator
This is a remote position.
Location: Remote (U.S.-Based Company)
Position Summary:
The Project Coordinator reports directly to the Project Management Team Lead and plays a critical role in supporting scheduling, resource allocation, and project execution across all production departments.
This role assists in developing monthly schedules, monitoring sales activity, supporting client onboarding and pre-production, building project plans, and tracking project progress. You’ll help identify risks or issues and escalate them appropriately to leadership. You’ll also contribute to process improvement initiatives within the Project Management Department.
The ideal candidate is outgoing, detail-focused, highly organized, and committed to objective, data-driven problem solving.
Please note: One Firefly is a U.S.-based company. Candidates must be comfortable speaking and writing in fluent English.
What you’ll do:
Provides scheduling support to the Project Management Department, team leadership, and production staff throughout project life cycles.
Manage resourcing, scheduling, and issue triage and assignment of your project portfolio, including one-time work and recurring campaign management.
Supports Senior Traffic Analyst with resource allocation and scheduling across the organization’s production teams.
Quick and accurate deployment of projects and project templates within the project management system.
Work with the Project Management Team Lead and Senior Traffic Analyst to ensure timely and accurate reporting to clients, internal staff, and management.
Assist with and maintain the development of process and project documentation.
Identify areas for improvement and contribute suggestions to improve existing production processes, tools, and systems.
Occasionally develop presentations for client-facing and internal meetings.
Maintain organization across all assigned active projects and be able to confirm the current status of a project, if requested
What you’ll bring:
Bachelor’s degree in Marketing, Business Administration, or related field preferred.
Experience working in a project management system (Zoho Projects a plus).
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities effectively.
Proficiency in Google Workspace, especially Google Sheets for data analysis and reporting.
Ability to capture, document, and communicate customer requirements clearly to internal and external stakeholders.
Self-sufficient, accountable, and comfortable taking ownership of responsibilities.
Systems-oriented mindset with a strong interest in learning new tools, improving workflows, and becoming a subject matter expert in the platforms you use.
Familiarity with AI tools, prompt creation, and AI assistants is a plus.
Marketing agency experience is a plus.
What we offer:
As a full-time employee, you would receive the following benefits:
A remote-first culture that allows for flexible hours (Remote since 2015!)
Private Health, Dental, and Vision 100% paid for employee only, dependent coverage is available for an additional cost
10 Paid Holidays
Paid Time Off that increases with tenure, plus 1 additional day for Volunteer work
Bonus opportunities tied to clear performance metrics
Personal Development Allowance (To be used for Professional and Personal Development)
Company provided computer, monitor, keyboard and mouse along with additional office supply funds your first year
Paid Parental Leave
Aguinaldo bonus
Team events to build relationships in person