Records Analyst (Records Management Analyst 1)
About the position In the role of Records Management Analyst, you will advise and assist state and local government agencies in records management. Your typical duties will include, but are not limited to: Act as implementation lead for agencies joining the Oregon Records Management Solution (ORMS), including implementation planning, design and build of agency file structure, application of retention and security rules, and training of users in Micro Focus Content Manager (CM). Provide ongoing technical support and records expertise to ORMS client agencies. Advise and assist state and local agencies in the maintenance, retrieval, protection, retention, storage, and disposition of public records in accordance with State Policy and legal, financial, governmental, tribal cultural and historical requirements. Provide virtual and in-person training to state and local government agencies regarding effective records management practices and application of records law. Contribute to the development of new training programs and guidance materials. Contribute to the creation of new and revision of existing records retention schedules. Stay abreast of current trends in technology and identify how public records management may be affected by them. Demonstrate continuous effort to improve operations, work cooperatively with internal and external customers and provide quality, seamless customer service.
Responsibilities
- Act as implementation lead for agencies joining the Oregon Records Management Solution (ORMS)
- Provide ongoing technical support and records expertise to ORMS client agencies
- Advise and assist state and local agencies in the maintenance, retrieval, protection, retention, storage, and disposition of public records
- Provide virtual and in-person training to state and local government agencies regarding effective records management practices
- Contribute to the development of new training programs and guidance materials
- Contribute to the creation of new and revision of existing records retention schedules
- Stay abreast of current trends in technology and identify how public records management may be affected by them
- Demonstrate continuous effort to improve operations and provide quality customer service Requirements
- Bachelor's degree or higher in history, public administration, archives and records administration, informatics, or a related degree
- Two years of professional experience or a combination of education and experience equivalent to six years relevant professional experience
- Ability to lift boxes up to 35 lbs
- All applicants must submit a copy of all transcripts with their application Nice-to-haves
- Experience with Electronic Records Management Systems
- Experience providing training in both in-person and virtual environments
- Strong communication and analytical skills
- Ability to quickly absorb new information and adjust work accordingly
- Ability to organize and prioritize work tasks with minimal direct oversight
- Possess an innovative, problem-solving mindset
- Approaches duties with an equitable and inclusive lens Benefits
- Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
- Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program
- Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care
- Employee recognition events and unique employee recognition program allowing for additional leave options Apply tot his job
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