Administrative Coordinator

About the Gallagher Foundation

The Gallagher Foundation is a global scholarship and leadership development organization supporting university students in Mexico and South Africa. We are committed to developing values-based leaders who create meaningful impact in their communities and beyond.

Position Overview

The Administrative Coordinator plays a critical role in ensuring the smooth, day-to-day functioning of the Foundation. This position supports operations, financial processes, and program logistics while maintaining strong organizational systems.

This is an ideal role for someone who is highly organized, detail-oriented, and motivated by supporting mission-driven work through reliable execution and thoughtful coordination.

Key Responsibilities

Administrative & Operational Support

• Provide day-to-day administrative support to ensure efficient team workflows
• Maintain accurate records, perform data entry, and generate reports
• Support the scholar selection process (application tracking, reporting, and updates)
• Coordinate travel arrangements and event registrations
• Provide logistical support for staff and scholar events
• Schedule meetings and manage calendars
• Maintain and update website content
• Develop and distribute surveys; track and report results
• Provide general administrative support as needed

Financial & Systems Support

• Perform financial data entry, process payments, and generate reports
• Manage and maintain internal operational systems
• Oversee project management tools (e.g., Asana) to support program execution
• Support scholarship and program management platforms

Process & Project Coordination

• Maintain and improve organizational systems and processes
• Track project progress and communicate updates to leadership
• Ensure consistency and efficiency across operational workflows

Qualifications

• 2–3 years of experience in administrative, operations, or office management roles
• Strong organizational skills with exceptional attention to detail
• Experience with tools such as Asana, Microsoft Office/Google Workspace, and data systems (Salesforce preferred)
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and work independently
• Comfort working in a collaborative, mission-driven team environment

What We're Looking For

• A proactive, dependable team member who takes ownership of their work
• Someone who thrives on organization, systems, and efficiency
• A person who values purpose-driven work and wants to contribute to a global impact

How to Apply

Please submit your resume and a brief cover letter outlining your interest in the role and alignment with the Foundation's mission.