Payroll Specialist

JOB SUMMARY: The Payroll Specialist is responsible for administering all aspects of US, Canadian, Philippines, and other global payrolls potentially varying in cycles from weekly, semi-monthly, and monthly. This includes ensuring accurate and timely payroll, compliance with federal and state regulations, and maintaining detailed records. The payroll specialist must have a strong understanding of payroll systems, excellent attention to detail, and the ability to handle sensitive information with confidentiality. They will be responsible for creating and generating reports for distribution according to the payroll schedule and assist the payroll manager with coordinating the responsibilities of the payroll function through the formulation of problem-solving procedures.

RESPONSIBILITIES

• Work with Payroll Manager and vendor partners to set up earnings, deductions, taxes, etc.
• Ensure accuracy and timeliness with data transfers to vendors.
• Audit all workflows, processes, and documents regularly to determine the necessary proper controls and in place.
• Summarize beneficial improvements and potential changes and make recommendations to the payroll manager. Once approved, oversee the implementation of these new ideas. This includes documenting the procedures, communication with associates and tracking results.
• Provide customer service to people for all payroll-related inquiries while communicating effectively with all levels of people.

· Control processing of all payroll data including termination and severance payments for completion of agreements.

• Audit and balance the completed payroll prior to distribution of pay notifications. Maintain accurate summaries of all payroll reports.
• Audit records for accuracy and ensure adherence to company policies.
• Maintain and administer all changes to the time tracking according to policy requirements (if applicable). Load records of attendance into payroll system for processing of actual payroll run, if applicable. Enter all adjustments to the system as delivered by administrative staff and management.
• Establish and maintain all court ordered deductions such as garnishments, child support, and tax levies for processing through payroll processing system.
• Provide information to other areas by creating and generating specific reports, which compile data from both the time & attendance system and the payroll system.
• Ensure that all contractual agreements and/or company policies and procedures are followed.
• Respond to payroll-related inquiries and resolve discrepancies while providing excellent customer service to employees and team members.
• Requests payments for payroll funds after submission where applicable (wires).
• Process manual payment requests or off-cycle payrolls as required for one-off situations when necessary.
• Works alongside different departments and teams within the company co contribute effectively, as needed.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Ensure compliance with federal, state, and local tax laws and filings.
• Maintain accurate records to comply with jurisdictional requirements.
• Assist Payroll Manager and team members when needed.

EDUCATION:

· High School Education or GED required.

EXPERIENCE:

· 5+ years' experience as a US multi-state payroll processing required.

· 3+ years' experience as a Canadian payroll administrator preferred.

· 1+ years' experience with ADP Workforce Now required.

CERTIFICATES, LICENSES, REGISTRATIONS:

· FPC preferred but not required if experience is met.

SKILL REQUIREMENTS

· Requires good organizational, analytical, and interpersonal/customer relations skills.

· Requires extensive use of computers, software packages, and calculator.

· Self-motivated; ability to work under minimal supervision.

· Clear and concise verbal and written communication skills

· Excellent time management skills required with strong attention to detail.

· Ability to interact with all levels of associates within company.

Company