Experienced Staff Assistant – Data Entry & Operations Support – Remote Work Opportunity

Are you ready to embark on a journey of growth, exploration, and self-discovery? Do you thrive in a dynamic environment where no two days are the same? Look no further than arenaflex, where we're passionate about empowering our team members to reach new heights and make a meaningful impact. As an Experienced Staff Assistant, you'll be an integral part of the arenaflex family, working closely with our Client Experience Division to deliver exceptional service to our customers. This role is perfect for individuals who are detail-oriented, tech-savvy, and passionate about providing top-notch support. If you're ready to take your career to new heights, join us at arenaflex and discover a world of possibilities.

What You'll Do

As an Experienced Staff Assistant, you'll be responsible for a wide range of administrative tasks, including:

• Providing support for the planning and execution of management presentations and special events
• Managing, reviewing, and processing local invoices through InvoiceWorks and distributing as required
• Investigating and resolving office technology issues, including phone and copier machines
• Tracking and ensuring employees complete onboarding tasks, including system access, storage space allocation, letter drops, uniforms, ID cards, fingerprinting, training, etc.
• Assisting with station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, celebration events)
• Handling finance processing in Workbrain for management and care staff
• Processing deprivation letters and arranging local communications and responses
• Overseeing employee termination, including approvals and tasks, as required
• Assisting with timekeeping capabilities, data entry, data validation, compromises, and recording
• Maintaining employee records, as needed
• Maintaining station meeting plans, including monthly crisis response
• Accessing and managing various intermittent reports, including performance, review, cost, employee engagement, and recognition, etc.
• Updating required manuals and maintaining all security-related items
• Serving as backup for other finance capabilities
• Maintaining records for OSHA, security, etc. (301's, weekly, and annual)
• Assisting with budget planning and compromise, including monthly reconciliation of landing charges
• Upholding auditing exercises as required
• Tracking and confirming incentive reserves earned
• Liaising with CRE/Offices and vendors to follow local projects, as needed
• Leading/Coordinating work with other care staff, as needed
• Performing other duties as required

What You'll Need for Success

* Bachelor's degree in a related field or equivalent experience

• Previous office/administrative experience
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Knowledge of procedures, policies, and corporate branding
• Ability to focus on work, be meticulous, and meet time constraints
• Ability to multitask in a fast-paced environment and handle multiple tasks
• Ability to be self-motivated and proactive
• Ability to understand the functionality and purpose of specific software and systems
• Strong communication and interpersonal skills

What You'll Get

At arenaflex, we're committed to supporting our team members' well-being, growth, and success. As an Experienced Staff Assistant, you'll enjoy:

• Competitive hourly rate of $26/hour
• Comprehensive benefits package, including medical, dental, vision, and prescription coverage
• Access to virtual doctor visits and flexible spending accounts
• 401(k) program with employer contributions after one year
• Additional benefits, including employee assistance program, pet insurance, and discounts on hotels, cars, travel, and more
• Opportunities for career growth and professional development
• Collaborative and inclusive work environment
• Recognition and rewards for outstanding performance

Join the arenaflex Family

At arenaflex, we're passionate about creating a workplace that values diversity, equity, and inclusion. Our 20+ Employee Business Resource Groups are dedicated to connecting our colleagues to our customers, partners, networks, and investors, helping colleagues reach their full potential and establishing a comprehensive workplace to address and surpass the challenges of our diverse world. If you're ready to make a meaningful impact and be part of a dynamic team, apply now to become an Experienced Staff Assistant at arenaflex. Apply for this job