Talent Acquisitions Operations Specialist

Why work at Nebius Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 1400 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

Talent Acquisition Operations Specialist (Global)

About the Role

Nebius is scaling rapidly, and Talent Acquisition Operations is at the center of enabling that growth. We’re looking for a Talent Acquisition Operations Specialist to support and strengthen our TA Ops function globally. In this role, you will work closely with Talent Acquisition, HR, and cross-functional partners to help maintain efficient, consistent, and compliant hiring processes. You’ll contribute to improving workflows, supporting systems, and ensuring a smooth experience for candidates and hiring teams.

This is a collaborative, hands-on role suited for someone who enjoys problem-solving, working with systems and data, and continuously improving how things work. The role will be located either from Madrid, Spain - or Tel Aviv, Israel.

What You’ll Do

TA Operations & Process Support

• Support the execution of end-to-end TA processes, ensuring consistency while adapting to regional requirements.
• Help identify inefficiencies or gaps in recruiting workflows and contribute to process improvement initiatives.
• Maintain and update TA documentation, including SOPs, playbooks, and process guidelines.
• Partner with HR, Legal, and People Systems teams to support compliant and standardized hiring practices.

Systems, Tools & Technology

• Support the day-to-day administration of TA systems (ATS, background checks, assessments, offer management tools).
• Assist with system updates, enhancements, and implementations, including testing and user support.
• Help document business requirements and user needs for system improvements.
• Ensure data accuracy and proper system usage by following established governance practices.

Stakeholder Collaboration & Change Management

• Collaborate with recruiters, coordinators, and cross-functional teams to support smooth hiring operations.
• Help with the rollout of new processes, tools, and updates through clear communication and training.
• Gather feedback from stakeholders to help improve processes and tools over time.

Data, Reporting & Insights

• Partner with HR Analytics or TA leadership to help generate insights on hiring activity and operational performance.
• Use data to help identify trends and areas for improvement.

Enablement & Support

• Assist in training recruiters and coordinators on TA tools and processes.
• Help troubleshoot system or operational issues and escalate when needed.
• Work closely with TA Ops and coordination team members to ensure consistent support as the function grows.

What You Bring

• 3+ years of experience in Talent Acquisition Operations, TA Coordination, or People Operations, with global exposure preferred.
• Hands-on experience with ATS platforms, especially Greenhouse and related TA technologies (background checks, assessments, offer management, HRIS integrations)
• Strong organizational and problem-solving skills with attention to detail.
• Ability to work in a fast-paced, evolving environment with a collaborative mindset.
• Good communication skills and ability to work effectively with different stakeholders.
• Comfort working with data and reports (basic to intermediate level).
• Interest in improving processes and learning new systems.
• Proactive mindset — you take initiative and follow through on tasks.

What we offer

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We’re growing and expanding our products every day. If you’re up to the challenge and are excited about AI and ML as much as we are, join us!