Collections & Projects Coordinator
Collections & Projects Coordinator Saulaman Schlegel Art Services (SSAS) Twin Cities, MN Saulaman Schlegel Art Services (SSAS) is seeking a highly organized and detail-oriented Collections & Projects Coordinator to support our growing fine arts logistics and installation practice. This role is ideal for someone with a background in museum studies, art history, registration, collections management, or exhibition preparation. The ideal candidate is excited to help build thoughtful systems supporting artists, collectors, galleries, and institutions. The position encompasses multiple roles and skills in museum registration, project management, and studio operations, and will play a key role in coordinating installations, organizing internal systems, scheduling, trainings, and helping to build a private collection cataloguing focus. About SSAS Saulaman Schlegel Art Services provides museum-standard services including:
- Art Installation
- Packing & Crating
- Transportation & Logistics
- Fabrication
- Collections Management
We work with museums, galleries, artists, collectors, and cultural institutions locally and nationally. Our practice is grounded in:
- careful stewardship of artworks and artifacts
- collaborative work culture
- professional museum standards
- curiosity, learning, and skill development
- decolonial perspectives within arts infrastructure
ResponsibilitiesProject & Client Coordination
- Respond to client inquiries and gather project details
- Prepare estimates and invoices
- Coordinate installation schedules
- Prepare installation briefs for technicians
- Track project documentation and communications
Administrative Operations
- Process contractor invoices and weekly payroll
- Maintain organized client and project records
- Support CRM/database management
- Coordinate equipment and logistics for installs
Collections & Registration Support
- Assist with condition reporting (implementing Articheck or equivalent platforms)
- Document artworks for cataloguing projects
- Support collection inventory and database organization
- Assist with projects cataloguing private collections for insurance, appraisal, or estate planning purposes
- Maintain accurate object documentation and metadata
Systems & Studio Development
- Help refine internal SOPs and workflows
- Assist with onboarding documentation for installers
- Support documentation standards across projects
Outreach & Communications (Bonus)
- Assist with project documentation and storytelling
- Help maintain social media presence
- Support client outreach and marketing efforts
Ideal Qualifications We welcome candidates with backgrounds in:
- Museum Studies
- Art History
- Registration
- Collections Management
- Exhibition Preparation
- Gallery or museum operations
Preferred skills:
- Familiarity with Articheck or other condition reporting softwares
- Collections databases (Collector Systems, TMS, Artwork Archive, etc.)
- Strong organizational and documentation skills
- Clear written communication
- Ability to manage multiple projects simultaneously
Bonus skills:
- social media storytelling
- experience with art handling standards
- project management tools
- photography for artwork documentation
Compensation
Part-time: 5–20 hours/week - occasional on-call Compensation: $25–$35/hr depending on experience Flexible schedule with some weekend availability. Opportunity to grow with the company as projects expand. To Apply Please submit:
- Resume
- Short statement of interest (in the body of the email)
- 1–2 work samples demonstrating organizational, writing, or documentation skills (examples of collections work, project documentation, or social media work)
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