Administrator, Estate Management, Account Management Services

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Role: As an Administrator for Estate Management on the Client account, you support day-to-day operational management of this strategic client across EMEA, reporting to the Team Leader and Senior Estates Surveyor. This Warsaw-based role focuses on maintaining effective real estate operations processes. Responsibilities: Data Management Review critical dates from lease agreements, maintain accuracy of lease records, migrate documents to database systems, ensure compliance with lease terms, and prepare monthly reports. Financial Management Raise purchase orders, coordinate billing and financial reporting, provide rent receivable data, facilitate timely payments, and reconcile invoices against lease terms. Stakeholder Relationship Management Regular communication with AP, landlords, managing agents, and suppliers, organize client meetings, and coordinate collaboration between internal departments. Strategic Operations Management Manage process manuals, maintain service processes in line with SLAs, act as main client contact point, and coordinate workflows across departments. Requirements: Language & Technical Skills Fluent in written and spoken English and very good MS Office skills. Real Estate & Financial Knowledge Knowledge of real estate leases and obligations is a plus. Understanding of PO and AP processes is a plus. Core Competencies Good analytical skills, attention to detail, creative thinking, strong organizational abilities, and ability to work under time pressure. Interpersonal & Problem-Solving Skills Strong communication and interpersonal skills, proactive problem-solving approach, and willingness to take on new challenges and responsibilities. Experience with vendor and stakeholder management is a plus.

We offer

Employment contract. Competitive benefit package (incl. Benefit Systems, private healthcare, life insurance). Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective. Opportunity to demonstrate your own initiatives. Attractive office location in A class building within a 5-minute walk from the metro station Comfortable working environment (own canteen, library, relax area). Opportunity to participate in training and development programs. Friendly and supportive company culture. Location: Remote –Warsaw, POL If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Apply To This Job