Project Coordinator
At EBI we’re committed to providing deep technical, industry and commercial real estate expertise to help our clients navigate complexity and realize maximum value for their assets. For 35 years we’ve been helping investors, lenders, owners, developers, contractors, and property managers mitigate risk and optimize their built facilities for maximum economic, safety, and environmental value. We’re unique in our ability to deliver high quality, responsive services across the entire asset lifecycle, from rapid assessments, to advisory, to implementation and verification services, nationwide. Unlike other environmental consulting firms, we provide the full suite of commercial real estate and asset management services through to improvement and verification. Our experts leverage our proprietary assessment methodologies, benchmarking, regulation, and analytics tools across six core domains. EBI is your environmental, sustainability, engineering and health and safety partner, nationwide. Assess. Advise. Improve. Verify. Position Summary EBI Consulting is seeking a full-time Project Coordinator to support clients within our Real Estate Practice. This role is responsible for staffing and coordinating projects within an assigned geographic region, technical area, and/or practice segment. The Project Coordinator plays a critical role in ensuring on-time project delivery, balanced workload distribution, and effective utilization of internal and external resources. In addition to staffing responsibilities, the Project Coordinator may assist with related operational tasks, including project booking, meeting and training coordination, onboarding and training new staff on calendar management, and supporting system updates. This position reports to the National Project Coordination Manager and can either be a fully remote, work from home position, or report into our Burlington, MA corporate headquarters depending on the location of the successful candidate. As such, candidates must already have an established office in their residence and be able to thrive in this working environment or be comfortable working in an office environment. Essential Duties and Responsibilities Assign new project workload within one business day of booking, ensuring personnel with appropriate qualifications and experience are assigned to specific tasks Make staffing decisions based on staff qualifications, availability, capacity, and deadlines, while considering cost-efficiency Optimize resource utilization by minimizing travel costs, grouping site visits, and leveraging both internal and external resources Coordinate with outside consultants and subcontractors as directed, including vendor fee negotiations, scope and deadline communication, purchase order management, and payment reconciliation Manage site visit preparation activities, including subject property verification, ordering ERIS or other required services, provisioning templates, distributing POC verification and pre-survey questionnaires, and uploading client-provided materials Confirm site visits for assigned assessors Respond promptly and professionally to internal and external emails Maintain accurate and up-to-date records within Salesforce Communicate regularly with the National Project Coordination Manager and Area Operations Managers regarding staffing challenges, technical capacity concerns, and issue resolution Enter and maintain assignments in staff calendars, including site visits and report writing time Qualifications and Capabilities Associate’s Degree or higher from accredited university preferred Less than 3 years administrative and/or operations support experience In lieu of collegiate degree, an equivalent combination of education, training and professional experience may be considered Proficiency in Excel and Outlook (competency test will be administered as part of the interview process) Application Disclaimer At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment. The reasonable estimate of the salary range for this position is $55,000 - $60,000. The salary range describes the minimum to maximum base salary range for this position across applicable US locations. This position may also be eligible for a bonus whereby total compensation may exceed base salary depending on individual performance. The actual compensation offered will be based on a range of factors that are considered in making compensation decisions including, but not limited to; geographic location, work experience, education, licensure requirements, knowledge, skills/level, qualifications and budget. For an overview of our benefits, please refer to our website. #LI-Nationwide Apply To This Job