Administrative Assistant - Energy & Industrial Support

Sargent & Lundy is a company in the Energy & Industrial sector, seeking an Administrative Assistant to support their Energy & Industrial Group. The role involves providing administrative support, managing documentation, and coordinating office activities to ensure efficient project execution.

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Clerical support including mailing, scanning, faxing and copying to management
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Skills

• This position requires a high school diploma (or equivalent) and one year of administrative experience
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details
• Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime
• Some college level education in fields such as English, Writing or Journalism
• Experience working in the Engineering and/or power industry field
• Hold a Notary License

Benefits

• This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements
• Individuals may also be eligible to participate in our yearly discretionary bonus.

Company Overview

Company H1B Sponsorship