Recruiting Specialist

CoBank is a cooperative bank serving vital industries across rural America. They are seeking a Recruiting Specialist to provide operational support across the talent acquisition lifecycle, focusing on interview coordination and offer acceptance processes, while ensuring a seamless experience for candidates and hiring managers.

Responsibilities

• Provides day-to-day administrative support to the Recruiting team
• Coordinates and manages the scheduling of all interviews, whether conducted by phone, Teams, or face-to-face. This includes interview scheduling, aligning availability across candidates, hiring managers, and interview teams
• Manages candidate travel and coordination, including booking and itinerary communication
• Processes candidate expense reimbursement, ensuring accuracy and timely submission
• Sends offer acceptance communications to candidates, including confirmation and next steps
• Sends offer acceptance communications to hiring managers, confirming acceptance and outlining next steps
• Coordinates relocation logistics for candidates, ensuring alignment with policy and timelines, partnering with vendors and internal stakeholders as needed
• Manages background check process in accordance with standard procedures, including tracking and follow-up, escalating discrepancies for review, and managing all communications with candidates and hiring managers
• Launches pre-boarding activities, including compliance-related questions and required documentation
• Completes new hire setup in HR systems, ensuring data accuracy
• Executes pre-start termination process when required, following established procedures
• Provides support to the recruiters sourcing, creating email/text campaigns, conducting phone screens and backup in recruiters' absence
• Conducts tours for candidates when needed
• Reconciles invoicing and the recruiting credit card

Skills

• Bachelor's Degree in Business Administration, Human Resources, or related field required
• Bachelor's degree may be substituted with related experience, or an equivalent combination of education and related experience
• Ability to follow defined processes and procedures with strong attention to detail
• Ability to manage and prioritize multiple tasks of routine to moderate complexity
• Builds effective working relationships with internal stakeholders and candidates
• Excellent verbal and written communication skills
• Excellent time management skills with a proven ability to meet deadlines
• Aptitude for problem-solving and applying knowledge of employment-related laws and regulations
• Proficient with HRIS and other HR systems
• Proficient with Microsoft Office Suite or related software
• 1 year of related experience in recruiting coordination, HR operations, or administrative support preferred
• 1 year of experience in HRIS, and other HR systems preferred

Benefits

• Careers with a purpose
• Time-Off Packages, 15 days of vacation, 10 paid sick days and 11 paid holidays
• Competitive Compensation & Incentive
• Hybrid work model: flexible arrangements for most positions
• Benefits Packages, including Medical, Dental and Vision coverage, Disability, AD&D, and Life Insurance
• Robust associate training and development with CoBank University
• Tuition reimbursement for higher education
• Outstanding 401k: up to 6% matching and additional 3% non-elective contribution & Student Loan Match
• Community Impact: United Way Angel Day, Volunteer Day and Associate Directed Contribution
• Associate Resource Groups: creating a culture of respect and inclusion
• Recognize a fellow associate through our GEM awards
• This position is eligible for a discretionary annual incentive program driven by organization and individual performance.

Company Overview