Assistant Property Readiness Coordinator (Entry Level)

Real Property Management Pros is a locally owned franchise of North America’s largest residential property management organization, seeking an Assistant Property Readiness Coordinator. This entry-level role focuses on ensuring smooth move-ins and move-outs, providing exceptional customer service, and collaborating with the leasing team to enhance resident satisfaction.

Responsibilities

• Oversee Move-Ins & Move-Outs
• Schedule and conduct property evaluations, ensuring Residents move in seamlessly and have a positive first impression
• Document property conditions at move-in and move-out, address questions, and coordinate any necessary follow-up
• Coordinate Make-Ready Projects
• Organize repairs, cleanings, and other services between Resident turnovers
• Communicate with vendors, contractors, and internal teams to ensure homes are fully prepped for new Residents
• Champion Resident Satisfaction
• Serve as a primary point of contact for Residents during the transition periods, answering questions and resolving concerns
• Encourage Residents to provide feedback and positive reviews as we strive to enhance our NPS score
• Collaborate with the Leasing Team
• Work closely with Leasing Agents to share updates on property conditions, track progress, and ensure our Landlord/Investor clients stay informed
• Provide concierge-level service by educating Investors on property statuses and potential upgrades
• Maintain Detailed Records
• Accurately document all interactions and property details in our software systems
• Keep digital and physical records updated for compliance and accountability

Skills

• High school diploma or equivalent required; college degree preferred (recent grads encouraged to apply)
• Experience in a customer-facing or project coordination role is a plus
• Valid driver's license and reliable transportation for on-site visits
• Ability to pass background checks in accordance with local regulations
• Customer-Focused: You genuinely enjoy helping people and understand the importance of creating positive experiences for Residents
• Detail-Oriented: You notice the small things that make a big difference in property condition evaluations and make-ready processes
• Organized & Flexible: You can juggle multiple tasks, re-prioritize as needed, and keep projects running on time
• A Clear Communicator: You can relay information effectively to Residents, Investors, contractors, and fellow team members—both verbally and in writing
• Tech-Savvy: Comfortable using software tools, apps, and online platforms to keep tasks on track and communicate updates
• Locally Based: You live in Northern Virginia (ideally within the territory where your portfolio is located) to handle field work and property visits
• Interest in Real Estate: Whether you're exploring a new career path or have some background in related fields (e.g., mortgage processing, project coordination), you're eager to learn about single-family property management

Benefits

• Performance Bonuses: Potential additional earnings based on team and NPS performance (not guaranteed).
• Full-Time, 40 hours/week + occasional overtime (paid at 1.5x)
• Hybrid approach: field work, remote tasks, and regular office collaboration
• Initial training 3 days/week in our Gainesville, VA headquarters; 2 days/week in our Alexandria office
• Paid Holidays & PTO: 8 paid holidays + additional paid time off based on tenure
• Mileage Reimbursement: For field visits and errands
• Professional Growth: We value internal promotions—learn single-family property management from the ground up and chart a path to higher-level roles.

Company Overview