[Remote] Talent Coordinator
Note: The job is a remote job and is open to candidates in USA. The Kair Group is a boutique digital talent management and consulting agency that partners with creators in the beauty, fashion, and lifestyle sectors. They are seeking a highly organized Talent Coordinator to support the Talent Management team by assisting in talent onboarding, managing relationships, and ensuring smooth communication between stakeholders to foster successful brand partnerships.
Responsibilities
- Support execution of brand partnerships from signed contract through completion
- Manage timelines, deliverables, approvals, and posting schedules
- Coordinate communication between brands and talent
- Ensure all briefs, contracts, and campaign materials are received on time
- Track exclusivity clauses and category conflicts
- Confirm product shipment and delivery logistics
- Prepare talent for brand calls and recap key action items
- Ensure all deliverables are submitted on time
- Maintain accurate, up-to-date campaign trackers and internal systems
- Manage talent calendars (due dates, live dates, scheduling)
- Coordinate contract execution with legal
- Collect invoicing details and work with accounting to ensure timely payment
- Send proactive reminders to talent regarding upcoming deliverables
- Request performance metrics across Instagram, TikTok, and YouTube
- Assist in updating media kits with current analytics
- Compile post-campaign reports
- Research brands aligned with each creator’s niche
- Build outreach lists and assist with outbound pitching
- Track outreach and follow-ups
- Monitor competitor partnerships and identify new opportunities
Skills
- Strong Communication and Customer Service skills to manage relationships effectively with creators and brands
- Proficiency in Administrative Assistance to handle schedules, documentation, and other organizational tasks
- Experience or interest in Talent Management and Onboarding processes to support creators and brands in building partnerships
- Strong attention to detail and organizational skills
- Ability to work collaboratively in a remote environment and adapt to dynamic projects
- Knowledge of digital content creation and influencer marketing is a plus
Company Overview