Administrative Assistant & Event Coordinator

A little about us CKE is a boutique B2B events agency that helps companies plan and deliver conferences, trade shows, field marketing programs, and internal events. Since 2016, we've partnered with teams at companies to bring events to life around the world. We stay boutique on purpose, working closely with a select group of clients so we can stay hands-on, move quickly, and give every event the attention it deserves. Our approach is simple: We follow through on our commitments. We communicate openly and honestly. We solve problems before they become problems. We care about the details. We build relationships that last. We're looking for someone who shares those values and takes pride in doing great work. If you're highly organized, dependable, thoughtful, and excited by the idea of helping clients create meaningful experiences, we'd love to meet you. What you'll be doing As an Administrative Assistant & Event Coordinator, you'll support our founder, event managers, and broader team by helping keep projects, processes, and day-to-day operations running smoothly. This role is ideal for someone who enjoys creating structure, staying organized, and being the person others can rely on. You'll support both client-facing event work and internal business operations, helping ensure nothing falls through the cracks. At CKE, we believe great events are built through trust, thoughtful planning, and strong partnerships. You'll play an important role in helping our team deliver that experience for every client. Some of your responsibilities include:

• Executive support: Assist founder with administrative tasks, timesheet tracking, scheduling coordination, and other support as needed.
• Administrative and operational support: Help maintain documentation, organize files, manage data entry, and support internal processes that keep projects and the business running smoothly.
• Team support: Help coordinate internal communication, manage shared resources, and support team initiatives and special projects.
• Gifting and team experience: Coordinate employee milestone gifts, client gifting programs, and other thoughtful touches that help strengthen relationships and reinforce the CKE experience.
• Process improvement: Look for opportunities to improve organization, efficiency, and consistency across internal operations and event workflows.
• Event support: Assist event managers with logistics, production tasks, activations, research, and project coordination across conferences, trade shows, field marketing programs, and internal events.
• Logistics and shipment coordination: Track and manage shipments of event materials, swag, gifts, and supplies to ensure items arrive accurately and on time.
• Vendor and venue research: Support venue sourcing, vendor outreach, proposal collection, and information gathering to help event managers make informed decisions.
• Onsite event support: Travel to support event setup, registration, logistics coordination, attendee experience, and day-of operations.

Who you are

• Experience: 2+ years of experience in an administrative, operations, events, project coordination, or related role.
• Reliable and accountable: You follow through on commitments, take ownership of your work, and someone the team can trust.
• Highly organized: You enjoy creating structure, managing details, and keeping projects moving forward.
• Proactive: You don't wait to be told what to do. You identify what needs attention and take action to keep things on track.
• Problem solver: You anticipate challenges, think critically, and proactively identify solutions while knowing when to ask for support.
• Strong communicator: You communicate clearly and professionally with teammates, vendors, clients, and partners.
• Resourceful: You're comfortable navigating ambiguity, finding answers, and figuring things out when a clear path doesn't already exist.
• Organized and adaptable: You can manage multiple priorities at once, stay calm when plans change, and shift gears when needed.
• Technically savvy: You're comfortable learning new tools and technologies. Experience with ClickUp, Google Workspace, Slack, QuickBooks, and Apple products is a plus.
• Thoughtful: You care about the details and understand how small actions contribute to a positive experience for clients, partners, and teammates.
• [Bonus] Industry Enthusiast: Experience supporting B2B events, conferences, trade shows, field marketing programs, or client-service organizations.

Expectations

• Role: Full-time employment
• Compensation: $50,000 to $58,000 based on experience
• Location: Remote; USA
• Manager: Reports directly to the Founder and CEO, Charlene Ditch
• Travel: Must be willing to travel domestically and internationally for site visits and events.
• Benefits: Company-paid medical, dental, and vision coverage; professional development opportunities and continued learning; flexible PTO and paid holidays; wellness, fitness, and office stipends; and more.

How to apply Please email Charlene at [email protected] with the following:

• Subject line: “Qualified Administrative Assistant & Event Coordinator - [Your Name]”
• Your resume in PDF
• Instead of a cover letter, please answer the following questions in a PDF format:
• What motivates you to apply for the Administrative Assistant & Event Coordinator position?
• How would your colleagues describe you?
• What event experience has had the biggest impact on your career so far?
• What are your salary expectations for this role?

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