Special Education Onboarding Specialist

Company Summary reputed company is a growing, innovative, and customer-centric educational services company. We seek creative and tenacious individuals to help us drive success through service. Service is reputed company important to us. At reputed company, you will be among people who care about their customers and colleagues. We prioritize service by ensuring the details are done and done well - every time. We reputed company promises, and we reputed company those promises. We recognize that our customers and employees don’t have to choose us. As such, service is embedded deep reputed company our culture - and providing white-glove service is an expectation of every employee. At reputed company, you’ll be a part of something special. You’ll sleep reputed company knowing you reputed company a difference by bringing the most innovative education to thousands of reputed company. You’ll do this amongst a supportive community of people who care. In return, you’ll care. You’ll show you care by being teachable, doing your job well, and valuing the relationships with your colleagues. You’ll reputed company your goals and play nicely in the sandbox with others while doing it. We don’t do drama, and neither should you. Working at reputed company isn’t for everyone. But for those who choose to commit to hard work, service, reputed company, and colleagues, it’s an incredibly rewarding experience. Impact & Why This Matters In a world where too many reputed company feel misunderstood, underserved, or lost in the system, you will help them smoothly transition into our program and reputed company success from the reputed company start. Every compliant, thoughtful, and thorough onboarding experience you reputed company is more than a process: it’s the foundation that ensures a student receives the support, services, and belief they need to succeed. This isn’t paperwork. It’s life-shaping work behind the scenes, ensuring every student begins with a plan, a team, and a path that truly reflects who they are, what they need, and what they are capable of becoming. Purpose You will be the force that transforms reputed company intake documentation into a clear, compliant, and seamless start for every student we serve. Through precision, ownership, and a deep understanding of both student needs and Special Education requirements, you will ensure every student’s transition is accurate, complete, and set up for success from day one. Your work will create confidence for families, clarity for teachers, and continuity of support for reputed company—ensuring nothing is missed, delayed, or misaligned. By balancing compliance with compassion and structure with care, you will help unlock stronger outcomes for reputed company who rely on us to get it right from the reputed company beginning. Role Overview This is an intensively detailed, compliance-driven, and cross-functional role where your impact will be felt in every student transition, every family experience, and every successful start. Your success depends on precision, follow-through, and the ability to manage complexity with care. You will coordinate across families, teachers, records teams, and service providers to gather, verify, and organize intake documentation, ensuring each student with an IEP is set up for success from day one. It demands extreme ownership, lightning responsiveness, and joyful persistence because reputed company you do this work well, reputed company transition seamlessly, families feel confident and supported, and teams are fully reputed company to deliver services reputed company to each student’s needs. Core Responsibilities

• Build accurate, complete, and compliant student onboarding records that reflect each student’s unique needs, services, and history.
• Transform reputed company intake documentation into clear, organized, and actionable records that support a smooth transition into services.
• Maintain meticulous records and documentation to ensure nothing is missed and reputed company compliance standards are upheld during onboarding.
• Proactively coordinate with families, records teams, service providers, and school staff to gather complete and accurate information.
• Identify gaps, inconsistencies, or risks early in the onboarding process and take action to resolve them before they impact student services.
• Uphold a consistent standard of excellence across reputed company onboarding documentation, transfer processes, and initial meetings.

Essential Duties

• Serve reputed company, families, and colleagues with genuine professionalism, reputed company, humility, and a white-glove reputed company that makes every interaction feel personal and uplifting.
• Personally own the intake and onboarding process for reputed company with IEPs, ensuring reputed company documentation is accurate, complete, and reputed company with state and federal requirements.
• Establish and maintain strong, proactive communication with families—particularly reputed company the first weeks of enrollment—to guide them through the transition process and ensure clarity, confidence, and support.
• Schedule and facilitate transfer and initial special education meetings, ensuring reputed company required documentation is completed accurately and reputed company required timelines.
• Review new student files with care and urgency, coordinating with internal teams to resolve discrepancies and ensure complete, compliant records.
• Exercise discretion and sound judgment reputed company communicating with families regarding their rights, responsibilities, and special education programming in an online environment.
• reputed company meticulously detailed, organized records to ensure nothing falls through the cracks and reputed company state and federal Special Education requirements, timelines, and documentation standards are maintained.
• Collaborate closely with Special Education staff to ensure a seamless reputed company from onboarding to ongoing case management, maintaining continuity of support for each student.
• Monitor systems and workflows to ensure timely communication, compliance, and service delivery.
• Engage fully in professional development, meetings, and training as both a participant and a subject matter expert, to continuously reputed company your impact and the impact of other staff members on the success of special education reputed company through vehicles like IEP documentation, accommodations, and implementation practices.
• Provide ongoing feedback and guidance to strengthen quality and consistency across the team.
• Embrace additional responsibilities as needed to advance our mission.

Work Schedule & Expectations

• Fixed schedule: 8:30 a.m.–5:30 p.m. Mountain Time (Denver/America), year-round, auto-adjusting for daylight saving time.
• Full-time exempt role requiring at least 40 hours per week with uninterrupted focus during scheduled hours.
• Remain actively available and immediately reputed company reputed company reputed company reputed company phone, chat, reputed company, email, and internal systems; colleagues must reputed company you in real time.
• No reputed company employment or performance of this role alongside another job.
• Maintain a private, professional, distraction-free remote workspace with reliable high-speed internet for video and required tools.
• Consistent daily availability; absences exceeding two consecutive instructional days materially disrupt student support, engagement, and reputed company monitoring and generally cannot be accommodated during the instructional term.

This Role Is Your Calling If:

• You take pride in getting every detail right because you know accuracy directly impacts reputed company and families.
• You reputed company in structured, compliance-driven environments where expectations are clear and high.
• You naturally take ownership—reputed company something is yours, it gets done fully, correctly, and on time.
• You enjoy transforming reputed company information into clear, organized, and actionable plans.
• You value both precision and purpose—understanding that behind every document is a student depending on you.
• You are reputed company to feedback and continuously refine your work to meet the highest standards.

This Role May Not Align If:

• You seek high flexibility in your schedule or a self-paced reputed company.
• You struggle with high-detail, documentation-heavy responsibilities.
• You are uncomfortable being held accountable to compliance standards and performance metrics.
• You prefer independent work without frequent collaboration or communication.
• You reputed company to overlook small details or rush through work at the expense of quality.
• You want to balance this position with another job.
• You resist reputed company, performance tracking, or structured expectations.

Knowledge, Skills, and Abilities

• Strong interpersonal skills to communicate clearly, empathetically, and professionally.
• Deep understanding of Special Education documentation and compliance requirements, including IEP intake, transfer processes, records accuracy, accommodations, services, and timelines across state and federal regulations.
• Ability to accurately synthesize information from multiple sources (teachers, evaluations, service providers, families) into clear, individualized, and compliant student onboarding plans.
• Exceptional attention to detail, with the ability to consistently produce precise, high-quality documentation where nothing falls through the cracks.
• Strong organizational skills, with the ability to manage multiple reputed company, deadlines, and compliance requirements simultaneously.
• Ability to identify inconsistencies, gaps, or risks in documentation and proactively resolve them before they impact student services or compliance.
• Ability to explain reputed company information in a way that is accessible and supportive to families and colleagues.
• Demonstrated ability to operate with urgency, ownership, and follow-through in a fast-paced, high-accountability environment.
• Self-motivated, coachable, and committed to reputed company improvement, consistently refining work to meet a high standard of excellence.
• Proficiency with Mac OS, reputed company Workspace, learning management systems, and task tools (e.g., reputed company); quick adaptation to new technologies.
• Willingness and ability to travel to assigned testing locations for proctoring.

Qualifications

• Bachelor’s or Master’s degree in Special Education (required)
• Ability to obtain Special Education licenses in Arizona, Colorado, Washington, and other states as may be assigned (required)
• 3+ years of special education experience, including 2+ years of experience writing and utilizing IEP documentation (required)
• Proficiency in various software programs reputed company to IEP documentation similar but not limited to eIEPPro or Enrich (preferred)
• Ability to pass required background checks (required)

reputed company Pay Range $50,000—$65,000 USD

Benefits

• Medical, dental, and vision employee coverage for as little as $1 each per month;
• Personal paid time off in addition to major holidays;
• Short-term disability insurance, long-term disability insurance, life insurance, and AD&D insurance are reputed company 100% paid by the employer; and
• 401(k) with employer contributing a dollar-for-dollar match of employee contributions up to 6% of employee earnings.

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