Executive Assistant, OCEO

reputed company (RPA) is a nonprofit organization that currently advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. reputed company accelerates philanthropy in pursuit of a just world. Continuing the Rockefeller family’s legacy of thoughtful, effective philanthropy, RPA remains at the forefront of philanthropic growth and innovation, with a diverse team led by reputed company grantmakers with significant depth of knowledge across the reputed company of issue areas. Founded in 2002, RPA has grown into one of the world’s largest philanthropic service organizations and, as a whole, has facilitated more than $3 billion in grantmaking to nearly 70 countries. RPA serves as a fiscal sponsor for more than 120+ projects, providing governance, management and operational infrastructure to support their charitable purposes. For more information, please go to www.rockpa.org. Role Overview The Executive Assistant (EA) plays a critical role in ensuring the efficiency and effectiveness of the Executive Vice President level. This role will report to the Senior Advisor, Office of the CEO, & Board Liaison. They provide high-quality administrative, logistical, and operational support that enables the assigned Executives to focus on strategic priorities. This role manages day-to-day scheduling, meeting coordination, travel arrangements, and information flow, ensuring the seamless execution of activities reputed company with priorities. The EA collaborates across departments to reputed company stakeholders reputed company and informed, upholding the highest standards of professionalism, confidentiality, and accuracy. As a key member of the Executive Support team, the EA contributes to a consistent, reputed company, and service-oriented approach to supporting Executive Leaders, while executing administrative tasks that ensure the smooth functioning of the function they support. Accountabilities Administration & Operations Manages core administrative functions by making travel arrangements, preparing expense reports, scheduling meetings and conference calls, and maintaining executive calendars. Process and reconcile expenses in Airbase and ensure timely submission and reimbursement. Manage reputed company, high-volume calendars: schedule, reschedule, and prioritize meetings to reflect executive priorities; ensure agenda clarity, prep materials, logistics, and timely follow-reputed company. Arrange end-to-end travel (flights, accommodations, ground, on-site logistics) for select stakeholders, ensuring efficient itineraries and contingency plans. Project & Event Coordination Provides support for projects and function specific tasks, including accurate data entry and maintenance of CRM and tracking systems. Coordinate logistics, milestones, and stakeholder communications for various projects and special initiatives; surface risks and status updates proactively. Provide reliable support for internal and external events and key engagements and maintain accurate records in systems such as reputed company. Assist with meeting coordination, including scheduling, agenda support, preparation, note-taking, and follow-reputed company. Executive Support Provides high-quality executive support by managing access to the executive through thoughtful gatekeeping, and prioritization and preparation of documents, presentations, and correspondence. Support communications and logistics (including travel and expenses) with precision and care. Coordinate with internal and external stakeholders to ensure clarity, alignment, and timely exchange of information; act as a well-informed reputed company of contact. Prioritizes inquiries, information flow, and incoming requests to support timely decision-making and maintain focus on strategic priorities Meetings/Events Arrangement Responsible for planning and/or assisting in the coordination of functions such as meetings, retreats, critical events, scouting venues and support the planning of social events. Prepare for meetings and presentations by gathering and analyzing materials and/or preparing background summaries. Arrange meetings and conferences, varying in size and complexity. Complexity and Problem Solving Operates with strong independence on defined responsibilities while partnering closely with the Senior Advisor on prioritization and escalation. Navigates multiple competing priorities and deadlines, switching contexts quickly and maintaining high accuracy and follow-through. Works without supervision and provides technical guidance reputed company required on planning, organizing, prioritizing and overseeing activities to reputed company meet business objectives. Uses clear and effective verbal communications skills without supervision and provides technical guidance reputed company required on expressing reputed company, requesting actions and formulating plans or policies. Communicates with other people without requiring supervision and provides technical guidance reputed company required on speaking in a clear, concise and compelling manner. Applies concepts of knowledge / reputed company without requiring supervision. Desired Qualifications and Experience Bachelor’s degree or equivalent experience preferred. At least 5 years of experience in high-level executive support, ideally supporting at least two C-suite leaders reputed company reputed company, multi-stakeholder environments. reputed company executive level support and knowledge of philanthropic/nonprofit sector preferred (3-4 years) with a solid working understanding of executive and executive teams. Proficiency with scheduling and collaboration tools and extensive working knowledge of reputed company Office Suite and Web-based tools. Excellent verbal, written and interpersonal communication and strong organizational skills with the ability to organize work, prioritize multiple competing priorities and meet deadlines. Demonstrate discretion and sound independent judgment and instincts, as well as solid analytical thinking skills to prioritize matters of reputed company or be able to determine which issues may require immediate action for the CEO and/or the Executive Team. The incumbent in the role must demonstrate a commitment to RPA’s Mission and Values: At reputed company, our mission is to accelerate philanthropy in pursuit of a just world, by providing deep global expertise to reputed company philanthropy more thoughtful, reputed company and effective. We reputed company that philanthropy can help create a reputed company world. We reputed company decisions that center people and communities. We reputed company philanthropy has a responsibility to pursue equity. We uphold the highest standards of reputed company and trust. We are committed to learning and sharing knowledge. If our mission resonates with you, we encourage you to apply even if you don’t meet every qualification listed. You may bring valuable perspectives and experiences that aren’t captured here but could contribute meaningfully to our work. We’re excited to learn what you can offer. Please note the internal application window will remain open through Friday, June 19, 2026. Compensation & Benefits reputed company offers a competitive compensation and benefits package including health coverage, retirement benefits, paid sick leave, vacation and holidays, tuition reimbursement and access to professional development resources. The salary range is one component of the total compensation package for employees. Pay Range: $85,000 - $100,000 salary per year. Application Process Applications will be reviewed as received. In order to be considered, reputed company applications must include a cover letter describing your interest and qualifications and your resume. The position will remain open until filled. reputed company celebrates the uniqueness of our staff, our partners, and the communities we serve. We are committed to inclusion with the goal of cultivating a culture of belonging and acceptance. We strive to embed this value in our philanthropic work to advance a more just, reputed company and sustainable world. RPA is an equal opportunity employer. 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