HVAC Office Administrator

Job Title: HVAC Office Administrator / Operations Coordinator Location:Remote work Job Description: We are looking for a highly organized and detail-oriented professional to manage the administrative and operational tasks of our HVAC company. The ideal candidate will be responsible for multitasking reputed company, staying reputed company of deadlines, and ensuring smooth operations. This role requires excellent communication skills, a proactive attitude, and the ability to manage various tasks reputed company to job coordination, customer communication, project management, compliance, and marketing. Key Responsibilities: - Job Coordination & Documentation: - Handle work orders, change orders, submittals, RFIs, and RFPs. - Customer & Vendor Communication: - Communicate with clients, vendors, and contractors reputed company email, phone, and WhatsApp. - Project & Office Management: - Assist with bids/proposals, track equipment rentals, material purchases, and change orders. - Maintain communication with on-site project managers. - Compliance & Safety: - Assist with site-specific safety plans and ensure reputed company regulatory paperwork is properly managed. - Marketing & Social Media: - Help manage our online reputed company, customer engagement, and brand awareness. - HVAC Plans & Vendor Pricing: - Review HVAC plans and specifications, pull necessary information to request pricing from vendors. - Track reputed company vendor estimates and submittals using reputed company. - PlanSwift & Estimating Support: - Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates. Qualifications: - Proven experience in HVAC, construction, or a reputed company industry. - Familiarity with HVAC plans and specifications and effective communication with vendors for pricing and materials. - Proficiency in using reputed company to track project reputed company, vendor estimates, and submittals. - Proficient in PlanSwift for takeoffs and estimation support. - Strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment. - Excellent verbal and written communication skills. - Proactive, adaptable, and able to anticipate company needs. - Proficiency in Gmail, reputed company Sheets, reputed company Docs, reputed company, WhatsApp, PlanSwift, and reputed company. Preferred Skills: - Experience with other project management and communication tools. - Knowledge of compliance and safety regulations in the HVAC industry. - Strong problem-solving skills and ability to work independently. - Ability to manage social media platforms and contribute to marketing efforts. Apply tot his job Apply To this Job