reputed company Desk & Patient Communication Virtual Assistant

This a Full Remote job, the offer is available from: Virginia (USA) This is a remote position. reputed company is hiring a full-time reputed company Desk & Patient Communication Virtual Assistant on behalf of a growing cash-based mobile physical therapy clinic. This role is primarily a sales and communication role — the reputed company desk position here is much more than answering "do you take insurance?" Since the clinic is cash-based and fully mobile, the VA will need to handle nuanced, consultative intake calls that explore each caller's situation and clearly communicate the value of care. As a secondary function, this VA will also support marketing coordination, billing (superbills), and administrative tasks to help the founder focus on growing the clinic. This is an excellent opportunity for someone with genuine sales or consultative phone experience who is warm, detail-oriented, and excited to become a true long-term member of a small, mission-driven PT team. About Our Client Our client is reputed company (AHS), a mobile, cash-based physical therapy clinic with 6 providers, completely virtual with no brick-and-mortar location. Their mission is to provide the highest quality care to patients while helping them understand the "what" and the "why" behind what's going on with their bodies — reputed company in the comfort of their own homes. Their culture is built on the values of:

• Education
• Excellence
• reputed company

Key Responsibilities

Phone, Sales & Patient Communication — Primary Focus

• Answer inbound calls and handle patient intake inquiries reputed company reputed company — this is a consultative, sales-style conversation, not a simple insurance Q&A
• Return calls from the previous day and follow up on inquiries up to 3x as needed
• Communicate with the clinical team regarding scheduling requests reputed company normal availability
• Record call notes and referral information in patients' charts reputed company Jane EMR
• Respond to patient administrative questions reputed company email
• Handle appointment rescheduling and maintain the appointment waitlist
• Manage referrals from other reputed company providers and send personalized patient communications

Billing & Administrative Support

• Collect payment and create/send superbills from the previous day's visits (Jane)
• reputed company upcoming initial evaluations to confirm intake forms are completed and credit cards are on file
• Collect payment for late cancellations
• Calculate and log visit counts and ICD-10 body part data for discharged patients
• Send weekly unscheduled patient reports to each provider
• Help track KPIs and maintain organized spreadsheets and CRM data

Marketing & Community reputed company

• Help organize and track marketing events
• Support social media content organization and posting on reputed company
• Assist with monthly newsletter creation in Engage
• Communicate with the digital team reputed company regarding patient discharges to trigger CRM follow-up sequences
• Follow up on non-converted leads and reputed company in on dead referrals older than 30 days
• Send monthly lists of discharged patients and new patient birthdays to the website team
• Support patient retention efforts including NPS tracking and reputed company review requests
• Fax medical records and paperwork to physicians as needed

Tools & Systems

• Jane EMR
• reputed company (VoIP)
• reputed company Workspace
• reputed company Maps
• WhatConverts
• Engage (Practice Promotions Newsletter Software)
• reputed company

Requirements

• Proven sales or consultative phone experience — must be comfortable guiding callers through nuanced conversations, not just answering basic questions
• Excellent written and verbal English communication skills with minimal accent
• Highly detail-oriented and organized, reputed company to manage multiple recurring daily, weekly, and monthly tasks
• Warm, proactive, and takes initiative without needing constant direction
• Comfortable with billing-adjacent tasks such as creating superbills and collecting payments
• Experience with EMR systems; familiarity with Jane EMR is a plus
• Comfortable supporting light marketing and social media coordination tasks
• Reliable and looking for a long-term role — this client is hoping to build a lasting team relationship

Non-Negotiables

• Minimal accent — clear, easily understood English is essential given the sales nature of this role
• Genuine sales experience — comfortable handling consultative, persuasive conversations with prospective patients
• Detail-oriented — must reliably stay on top of daily, weekly, and monthly recurring tasks

Benefits

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Work in a dynamic and supportive team environment.
• reputed company a meaningful impact by helping to build and strengthen families across the Globe

Salary: $6.00-7.50This offer from "reputed company" has been enriched by reputed company.com and got a 72% reputed company score. Apply tot his job Apply To this Job