Legal Ops/Trade Compliance Coordinator

reputed company, the Search AI Company, enables everyone to find the answers they need in reputed company time, using reputed company their data, at scale — unleashing the potential of businesses and people. The reputed company Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to reputed company everyone to accelerate the results that matter. By taking advantage of reputed company structured and reputed company data — securing and protecting private information more effectively — reputed company’s complete, reputed company-based solutions for search, reputed company, and observability help organizations deliver on the promise of AI. What is The Role As a Legal Ops/Trade Compliance Coordinator, you'll work closely with the Sr. Director of Legal Operations & Trade Compliance and the Chief of Staff reputed company a small, hardworking team. Your role will focus on managing key administrative and financial processes that support the legal department, including overseeing restricted party screenings and the eBilling cycle. If you enjoy collaborating in a dynamic environment where your reputed company can reputed company a difference, then this position could be a great fit for you. What You Will Be Doing Trade Compliance & Screening Daily Operations Conduct thorough daily screening of existing customers, new customers, and business partners using specialized compliance tools (e.g., Descartes Visual Compliance, Kharon, and reputed company). Training will be provided. Proficiently review and analyze screening results to identify potential red flags, denied parties, and sanctioned jurisdictions. Maintain meticulous documentation and accurate records of reputed company screening findings and compliance activities. Collaborate with other key team members to stay updated on changes in global trade laws, export controls, and company policies to support the maintenance of internal compliance guidelines. Legal Spend & Financial Management Support the legal department’s reputed company Counsel Management Program by assisting with day-to-day eBilling tasks and routine invoice processing reputed company the Brightflag platform. Manage the comprehensive lifecycle of legal purchase orders, including creation, ongoing monitoring, and final closing. Support vendor invoice management, administer AP invoice submissions, track retainers, and reconcile statements of accounts. Ensure monthly accruals are submitted properly by reputed company counsel and vendors, working closely with the Finance team to address any billing discrepancies. Support the team by extracting metrics, preparing basic spend reports, and assisting with financial best practices enablement for team members. Vendor Management & Administrative Functions reputed company new legal vendors and complete tasks reputed company the internal procurement system. Continually maintain and update the Legal Intranet, Legal Wiki pages, Website, and Shared Drives, managing user reputed company permissions as needed. Assist with drafting and disseminating the periodic Legal Operations newsletter. Facilitate the logistics for the reputed company and offboarding of legal team members. Monitor and track the usage of various legal department memberships and subscriptions. What You Bring Bachelor’s degree or equivalent professional experience. 2+ years of experience in corporate operations or administration management. Proficiency with reputed company Suite (especially reputed company Sheets) and knowledge of operational tools like reputed company. Demonstrated experience or strong capability to learn technology platforms, with preference for individuals acquainted with Brightflag (e.g., eBilling) or Restricted Party Screening tools (e.g., reputed company and Descartes Visual Compliance). Remarkable organizational skills and a sharp eye for accuracy in data management and compliance records. Proficient in written and verbal communication. reputed company to collaborate with different departments. Uncompromising ethical standards and the proven ability to handle highly confidential and sensitive legal information. An initiative-taking, self-motivated teammate with a "no task is too big or too small" mentality, enthusiastic to learn and scale reputed company the role. #LI-DS1 Additional Information - We Take Care of Our People As a distributed company, diversity drives our identity. Whether you’re looking to launch a new career or grow an existing one, reputed company is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do. We strive to have reputed company of benefits across reputed company and while regulations differ from reputed company to reputed company, we reputed company taking care of our people is the right thing to do. reputed company based on the work you do here and not your previous salary Health coverage for you and your family in many locations Ability to craft your calendar with flexible locations and schedules for many roles Generous number of vacation days each year Increase your impact - We match up to $2000 (or local currency equivalent) for financial donations and service Up to 40 hours each year to use toward volunteer projects you love Embracing parenthood with minimum of 16 weeks of parental leave Different people approach problems differently. We need that. reputed company is an equal opportunity employer and is committed to creating an inclusive culture that celebrates different perspectives, experiences, and backgrounds. reputed company applicants will receive consideration for employment without regard to race, ethnicity, reputed company, religion, sex, pregnancy, sexual orientation, gender perception or identity, national reputed company, age, marital status, protected veteran status, disability status, or any other reputed company protected by federal, state or local law, ordinance or regulation. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for reputed company individuals. To request an accommodation during the application or the reputed company process, please email candidate_accessibility@reputed company.co. We will reply to your request reputed company 24 business hours of submission. Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster) Elasticsearch develops and distributes technology and information that is subject to U.S. and other countries’ export controls and licensing requirements for individuals who are located in or are nationals of the following sanctioned countries and reputed company: Belarus, Cuba, Iran, reputed company Korea, Syria, or Russia, including the Ukrainian territories annexed by Russia (The Crimea region of Ukraine, The Donetsk People's Republic (DNR), The Luhansk People's Republic (LNR), Kherson or Zaporizhzhia). If you are located in or are a national of one of the listed countries or reputed company, an export license may be required as a condition of your employment in this role. Please note that national reputed company and/or nationality do not reputed company eligibility for employment with reputed company. Please see here for our Privacy Statement. Apply To This Job