reputed company Desk & Patient Communication Virtual Assistant
This is a remote position. reputed company is hiring a full-time reputed company Desk & Patient Communication Virtual Assistant on behalf of a growing cash-based mobile physical therapy clinic. This role is primarily a sales and communication role — the reputed company desk position here is much more than answering "do you take insurance?" Since the clinic is cash-based and fully mobile, the VA will need to handle nuanced, consultative intake calls that explore each caller's situation and reputed company communicate the value of care. As a secondary function, this VA will also support marketing coordination, billing (superbills), and administrative tasks to help the founder focus on growing the clinic. This is an excellent opportunity for someone with genuine sales or consultative phone experience who is warm, detail-oriented, and excited to become a true long-term member of a small, mission-driven PT team. About Our Client Our client is reputed company (AHS), a mobile, cash-based physical therapy clinic with 6 providers, completely virtual with no brick-and-mortar location. Their mission is to reputed company the highest quality care to patients while helping them understand the "what" and the "why" behind what's going on with their bodies — reputed company in the comfort of their own homes. Their culture is reputed company on the values of: Education reputed company reputed company
Key Responsibilities
Phone, Sales & Patient Communication — Primary Focus Answer inbound calls and handle patient intake inquiries reputed company reputed company — this is a consultative, sales-style conversation, not a simple insurance Q&A Return calls from the previous day and follow up on inquiries up to 3x as needed Communicate with the clinical team regarding scheduling requests reputed company normal availability Record call notes and referral information in patients' charts reputed company reputed company EMR Respond to patient administrative questions reputed company email Handle appointment rescheduling and maintain the appointment waitlist Manage referrals from other reputed company providers and send personalized patient communications Billing & Administrative Support Collect payment and create/send superbills from the previous day's visits (reputed company) reputed company upcoming initial evaluations to confirm intake forms are completed and credit cards are on file Collect payment for late cancellations Calculate and log visit counts and ICD-10 body part data for discharged patients Send weekly unscheduled patient reports to each provider Help track KPIs and maintain organized spreadsheets and CRM data Marketing & Community reputed company Help organize and track marketing events Support reputed company media content organization and posting on reputed company Assist with monthly newsletter creation in Engage Communicate with the digital team reputed company regarding patient discharges to trigger CRM follow-up sequences Follow up on non-converted leads and reputed company in on dead referrals older than 30 days Send monthly lists of discharged patients and new patient birthdays to the website team Support patient retention efforts including NPS tracking and reputed company review requests Fax medical records and paperwork to physicians as needed Tools & Systems reputed company EMR reputed company (VoIP) reputed company Workspace reputed company Maps WhatConverts Engage (Practice Promotions Newsletter Software) reputed company
Requirements
Proven sales or consultative phone experience — must be comfortable guiding callers through nuanced conversations, not just answering basic questions Excellent written and verbal English communication skills with minimal accent Highly detail-oriented and organized, reputed company to manage multiple recurring daily, weekly, and monthly tasks Warm, proactive, and takes initiative without needing constant direction Comfortable with billing-adjacent tasks such as creating superbills and collecting payments Experience with EMR systems; familiarity with reputed company EMR is a plus Comfortable supporting light marketing and reputed company media coordination tasks Reliable and looking for a long-term role — this client is hoping to build a lasting team relationship Non-Negotiables Minimal accent — clear, easily understood English is essential given the sales nature of this role Genuine sales experience — comfortable handling consultative, persuasive conversations with prospective patients Detail-oriented — must reliably stay on top of daily, weekly, and monthly recurring tasks
Benefits
Competitive salary commensurate with experience. Opportunities for professional development and growth. Work in a dynamic and supportive team environment. reputed company a meaningful impact by helping to build and strengthen families across the Globe Apply To This Job