Executive Administrative Assistant / Remote / Entry Level

About the job Executive Administrative Assistant / Remote / Entry Level We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: • The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month! • A highly competitive Paid Time Off plan, promoting quality work-life balance. • Subsidized gym memberships to help team members feel their best. • Medical, dental, vision, and life insurance packages for all US-based team members. • International Health Insurance Reimbursement Program for all international team members. • Device upgrade and learning reimbursement programs. • Motivating career development plans with clearly defined goals and rewards. • Additional job-specific incentives and bonuses. Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from! YOUR DUTIES AND TASKS: • Answer phones and direct calls. • Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records. • Resolve billing issues with clients and internal team members. • Provide account access, usage reports, data analysis, and other ad hoc requests for team members. • Support quality assurance checks of various internal and client facing reporting. • Organize new client contracts, create invoices, and process client payments. • Contribute to internal database maintenance, upkeep and data entry. • Research, order, & distribute company-wide gifts (2-3 times per year). • Organize company events, competitions, and special projects throughout the year. • Facilitate company holiday, time off, and schedule variation calendars. DUTIES AND TASKS IF BASED IN LA: • Mail pickup at Downtown LA office twice per week • Scan and organize mail digitally • Record & deposit client payments • Collect and re-distribute company office equipment from staff in region (as needed) • Valid drivers license and reliable transportation in Los Angeles is required YOU SHOULD HAVE: • Willingness to learn, grow, and collaborate with the team and company as a whole • Excellent verbal and written communication skills • A high level of discretion, ethics, and trustworthiness • Intermediate spreadsheet skills (preferred) • Innovative thinking and willingness to challenge existing methods where improvement is possible • Experience in bookkeeping / financial record keeping (preferred) • Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred) • The availability to work 40 hours per week from 9:00 am to 6:00 pm PST • Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams. Apply Job!