AP Specialist in USA
Job title: AP Specialist in USA at Michael Page
Company: Michael Page
Job description: The Accounts Payable Specialist is responsible for processing and reviewing invoices, reconciling vendor accounts, and ensuring timely and accurate payments. This role also involves managing expense reports, assisting with audits, and identifying process improvements to enhance efficiency within the AP function.
- Process and review invoices, ensuring accuracy and proper authorization before payment.
- Match invoices to purchase orders and receipts while resolving discrepancies.
- Prepare and process electronic transfers, ACH payments, and check runs.
- Manage the accounts payable inbox and respond to vendor inquiries in a timely manner.
- Maintain vendor records, including W-9 forms and tax-related documentation.
- Reconcile AP transactions, vendor statements, and resolve outstanding balances.
- Assist in month-end closing by preparing accruals and reconciling AP sub-ledger to the general ledger.
- Process employee expense reports in compliance with company policies.
- Assist with audits by providing documentation and responding to inquiries.
- Identify process improvements to increase efficiency in the accounts payable function.
- Bachelor's degree in Accounting, Finance, or a related field (preferred but not required).
- 2+ years of experience in accounts payable or a similar role.
- Proficiency in accounting software (SAP, NetSuite, QuickBooks, or similar ERP systems).
- Strong knowledge of AP processes, including invoice matching and payment processing.
- Excellent attention to detail, accuracy, and organizational skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills for vendor and internal stakeholder interactions.
- Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables (preferred).