Executive Assistant - Office Manager

We’ve partnered with a leading private property development and investment group known for delivering design-led residential, commercial and mixed-use projects across Australia. The team is sharp, grounded, and deeply invested in what they build — with a strong pipeline ahead and a high-performing leadership group at the helm.

Despite their growth, the culture remains close-knit and personal. Their stunning Sydney office (right above Wynyard Station) is home to a small team with strong tenure — and even includes chef-prepared team lunches every Tuesday and Thursday.

About the Role

This is a trusted, hands-on role supporting the Managing Directors, key senior leaders, and members of the family — blending classic EA duties with broader office and event management. There’s no email triage or red tape here. Instead, you’ll be across everything from travel bookings and family logistics to supplier wrangling, staff onboarding, and keeping the office running to a high standard.

You'll be relied on to use your judgement, take initiative, and bring a sense of care and polish to every interaction — whether you're helping book an overseas trip or organising a Friday drinks function in the office.

What You’ll Be Doing

• Executive & Family Support

  • Book travel and accommodation for both work and personal trips — including multi-leg international itineraries

  • Provide light diary support to MDs and family members

  • Coordinate personal logistics (e.g. house renovations, storage, events, appointments)

  • Liaise with suppliers, review quotes, and push back when needed

• Office Management & Team Ops

  • Oversee office supplies, equipment, and facilities

  • Oversee front-of-house operations, including supporting and guiding the receptionist

  • Coordinate staff onboarding and internal training schedules

  • Organise internal events and guest visits (Friday drinks, team functions, Christmas parties on boats — the works)

This Role Is For You If...

• You’ve worked closely with founders, private business leaders, or family offices and love being the trusted go-to

• You’re polished, perceptive, and detail-oriented — but also hands-on and happy to get things done yourself

• You instinctively spot what’s missing, fix it before anyone asks, and don’t settle for the first quote or workaround

• You’re tech-savvy and confident using Microsoft 365, SharePoint, and travel/booking platforms

This Role Isn’t For You If...

• You come from a highly corporate EA background focused on inbox and email management

• You prefer a narrow remit or rigid structure — this is a varied, self-directed role

• You need hybrid flexibility — this position is 100% based in the Sydney CBD office

What’s On Offer

• Beautiful office above Wynyard Station with high-end fit-out

• Chef-cooked lunches every Tuesday and Thursday

• Inclusive, high-performing team with strong values and low turnover

• Salary circa $120k + bonus potential (commensurate with experience)

Ready to Apply?

If this sounds like you, we’d love to hear from you.

Apply now or reach out to Fulcrum for a confidential chat — we’re managing this process on behalf of the client and can share more about the team, expectations, and next steps.