Project Administrator- Construction

Work from home Full-time role Hiring

The Project Administrator provides critical support to Project Managers by handling tactical project management tasks, coordinating communications, and planning for manpower, materials, and tools. This role serves as the organizational backbone of projects, ensuring smooth operations and efficient resource allocation. Also, we will provide direct to Procore system throughout company as the resident expert.

Key Responsibilities

Assist Project Managers with day-to-day project administration and documentation

Coordinate manpower scheduling and allocation across multiple projects

Plan, track, and coordinate material deliveries and inventory

Maintain tool and equipment inventory, scheduling, and maintenance records

Prepare and distribute project documentation, including plans, permits, and specifications

Process purchase orders, change orders, and payment applications

Track project costs and assist with budget monitoring

Coordinate project meetings and prepare meeting minutes

Maintain project files, both physical and digital

Process subcontractor and supplier documentation and agreements

Support project closeout and documentation completion

Assist with project scheduling and timeline tracking

Coordinate communication between office, field personnel, clients, and subcontractors

Generate and distribute reports on project status and metrics

Required Qualifications

Associate's degree in construction management, business administration, or related field (or equivalent experience)

2+ years of experience in construction administration or related field

Expertise using Procore for Project Management

Strong organizational and multitasking skills

Proficiency with Microsoft Office applications (especially Excel)

Detail-oriented with excellent record-keeping abilities

Strong written and verbal communication skills

Basic understanding of construction processes and terminology

Experience with data entry and document management

Ability to prioritize tasks in a fast-paced environment

Preferred Qualifications

Bachelor's degree in construction management or related field

Experience with construction estimating software

Knowledge of scheduling software (Microsoft Project, Primavera, etc.)

Understanding of basic accounting principles

Experience with procurement and inventory management

Familiarity with construction contracts and documentation

Experience working with union contractors and documentation requirements

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Project Administrator- Construction

Key Responsibilities

Required Qualifications

Preferred Qualifications

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