Executive Assistant & Board Administrator

Job Title: Executive Assistant & Board Administrator Number of Positions: 1 Location: Raleigh, NC Location Specifics: In-Office Description: At Delta Dental of North Carolina, our mission is to improve the oral health and the overall well-being of the communities we serve. We believe that everyone – and we mean everyone – deserves a healthy smile. We are the fastest growing Delta Dental in the nation. Named as a Best Employer in North Carolina, we are proud of our diverse workforce and our commitment to the continued development and recognition of our associates. If you share our passion, come join our team and help us continue our growth trajectory Primary Job Responsibilities: Provides administrative support to the President & CEO and other senior members of the company as assigned, as well as administration of board of directors meetings. Manages the schedule and performs long-range calendar planning of the CEO and ensures that objectives are met and conflicts do not arise. Creates board materials and coordinates physical location, schedules and other arrangements in advance of board meetings. Works closely with the CAO/SVP to ensure that all logistical aspects of the board meetings run smoothly. Provides administrative and technology support during board and committee meetings. Facilitates scheduling, communication and the dissemination of information related to board and committee meetings to board members. Produces accurate minutes of board and committee meetings, manages board documents (including legal and regulatory records) and ensures proper document retention. Makes travel arrangements as needed for assigned management and is available to troubleshoot issues if they arise. Submits and reconciles expense reporting for CEO and other senior staff as assigned, including travel expenses, and reconciliation of corporate credit card accounts. Performs other related assigned duties as necessary to complete the primary job responsibilities as described above. Minimum Requirements: Associate’s degree in business administration or a related field and four years' administrative support experience preferred. Experience in a regulated industry a plus. Will accept any suitable combination of education, training, or experience Proficiency using personal computers, office software applications (Microsoft Office), and experience with board management software Experience working with audio/visual equipment including troubleshooting minor issues Ability to identify and resolve issues related to board operations Ability to manage multiple tasks, prioritize effectively and meet deadlines Effective verbal and written communication and interpersonal skills High attention to details and accuracy Ability to identify and resolve issues related to both day to day and board operations Ability to handle sensitive information with discretion and maintain confidentiality Ability to travel on a limited basis as necessary to execute job responsibilities Physical Requirements: Prolonged periods sitting or standing at a desk and working on a computer Must be able to lift up to 15 pounds All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, pregnancy, age, ethnicity or national origin, genetic information, disability status, sex, sexual orientation, military status or any other classifications protected under federal, state or local law or ordinance At Delta Dental of North Carolina, we value our associates. We continually seek to provide a work environment that engages each individual while encouraging growth and professional development. As stated in our values, we look for diverse candidates with a strong sense of integrity who embrace our mission to improve the oral health and overall wellbeing of the communities we serve. Delta Dental offers a comprehensive benefits package for all associates including: Competitive salary Medical insurance Employer paid dental and vision insurance Paid leave Eligibility for incentive compensation based on annual corporate and individual performance goals Apply tot his job Apply To this Job