General Virtual Assistant (Full-time)

Job Title: General Virtual Assistant

Location: Remote

Work Shift: 9:00 AM - 5:00 PM EST

Working Hours: 40 hours per week (Full-time) Note: Applicants must be willing to provide a 1-minute introduction video as part of the application process.

Job Description:

We are seeking a proactive and detail-oriented General Virtual Assistant (GVA) to provide high-level administrative support to the Executive. This role goes beyond traditional support tasks—it requires strategic thinking, project management capabilities, and the ability to operate as a trusted partner to leadership.

The ideal candidate will bring both administrative excellence and operational insight, supporting cross-functional collaboration and contributing to the business

Key Responsibilities:

Strategic & Cross-Functional Support

• Serve as a strategic thought partner to the Executive, connecting the dots across departments and supporting operational goals.
• Assist with project coordination, follow-through, and execution across multiple functions.
• Identify areas for process improvement and proactively offer solutions.

Appointment and Schedule Management:

• Efficiently manage the Executive's calendar, including scheduling appointments, meetings, and events.
• Address and resolve scheduling conflicts to maintain an organized calendar.

Communication Management:

• Manage all forms of communication for the Executive, including phone calls, emails, and other correspondences.

• Draft, edit, and proofread documents to ensure clear and effective communication with stakeholders.

Travel Arrangements:

• Plan and organize all aspects of business travel, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries to ensure all arrangements are confirmed and in place.

Document Preparation:

• Create, edit, and proofread various documents, presentations, and reports.
• Compile necessary information and materials for meetings and presentations.

Information Management:

• Organize and maintain files, records, and contacts, ensuring all databases are kept up-to-date.
• Safeguard the confidentiality and security of sensitive information.

Meeting Support:

• Coordinate and schedule meetings, prepare agendas, and attend meetings to take accurate minutes.
• Summarize key points and distribute relevant materials post-meeting.

Task Prioritization:

• Assist the Executive in prioritizing tasks and managing deadlines effectively.
• Proactively identify and address urgent matters.

Confidentiality:

• Handle all confidential information with the utmost discretion.
• Maintain a high level of confidentiality in all matters related to the Executive and the organization.

Event Planning:

• Assist in the planning and coordination of events, conferences, and special projects as required.
• Ensure all logistical details are managed efficiently.

Research:

• Conduct research on various topics as requested.
• Present findings in a clear, concise, and organized manner.

Team Collaboration:

• Collaborate with other administrative professionals and team members as needed.
• Serve as a liaison between the Executive and other departments.

Strategic and Cross-functional Support:

• Contribute to strategic initiatives by supporting project planning and execution.
• Act as an operational partner, connecting multiple departments and aligning activities across teams.
• Provide high-level support beyond administrative tasks.

Requirements

• Bachelor's degree in Business Administration, Engineering or a related field is preferred.
• Previous experience as an Executive Assistant, Project Manager or in a similar administrative role.
• High-level English proficiency (spoken and written)
• Previous experience working in EST
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and strong problem-solving abilities.
• Ability to handle confidential information with discretion.
• Excellent interpersonal skills and ability to work effectively with diverse teams.
• Reliable internet connection and a dedicated workspace for remote work.

Working Conditions:

• This is a full-time remote position.
• Flexibility in working hours may be necessary to accommodate the Executive's schedule.

Originally posted on Himalayas