Administrative Assistant, Art & Design (Temporary/Short-Term Assignment)

Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages. The Art & Design Assistant role is essential for supplying materials to Adult imprints, handling tasks such as clearing permissions, managing invoices, and coordinating with various departments.

Responsibilities

• Clearing permissions, negotiating fees and appropriating rights for artwork and photography. Strong communication skills with colleagues, other departments and clients/freelancers/artists is necessary
• Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records
• Trouble shooting with accounts payable for freelancer payments
• Strong tracking skills for finding art ownership that is archival or found online
• Working with our legal department to approve art usage
• Negotiating and clearing art with movie studios
• Creating 3D mock ups for Sales and Publicity
• Supplying Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files
• Managing the information on the DAM and the weekly Art Update that feeds to all Adult imprints
• Working with the Digital and POD groups to keep our covers up to date and cleared in a timely fashion. Tracking rights of archival covers
• Managing design and art credit information and font clearances on covers
• Inputting production jacket/cover effects in TMM server
• Photo and Art research
• Managing and assigning art department mechanical routings
• Overseeing the supplemental presentation for Sales Conferences which requires basic Indesign, Acrobat and Photoshop skills
• Coordinating and recording Jacket meetings
• General Ad Min support: Manage/order art and office supplies, schedule meetings, filing, retrieving, and back up of cover art files

Skills

• Strong communication skills with colleagues, other departments and clients/freelancers/artists
• Strong tracking skills for finding art ownership that is archival or found online
• Basic Indesign, Acrobat and Photoshop skills
• Photo and Art research experience
• General administrative support skills including managing/order art and office supplies, scheduling meetings, filing, retrieving, and back up of cover art files

Benefits

• Medical
• Dental
• Vision
• 401(k) plan
• Life insurance coverage
• Disability benefits
• Tuition assistance program
• PTO
• Broad Based Ownership program

Company Overview