Admin Operations Coordinator
MOD Pizza is a company dedicated to serving people and making a positive impact in the community. They are seeking a full-time Admin Operations Coordinator responsible for managing office operations, lease administration, and providing executive support to the COO.
Responsibilities
- Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment
- Coordinate office maintenance, supplies, and vendor services
- Serve as primary contact for building management, including maintenance, repairs, and service requests
- Manage incoming and outgoing mail, shipping, and P.O. Box pickups
- Maintain office organization, cleanliness, and functionality
- Manage the lease administration inbox and track all lease-related documentation
- Maintain accurate records of lease agreements, renewals, and critical dates
- Coordinate with internal stakeholders and external partners to ensure timely communication and compliance
- Monitor lease obligations and escalate issues as needed
- Provide direct administrative support to the COO
- Manage calendar scheduling, meeting coordination, and travel arrangements
- Prepare reports, presentations, and meeting materials
- Assist with internal communications and follow-ups on key initiatives
- Act as a liaison between the COO and internal/external stakeholders
- Answer and manage office phone line and communications professionally
- Support cross-functional teams with administrative needs
- Assist with special projects and initiatives as assigned
Skills
- 1–3 years of administrative, office operations, or executive support experience in rapidly adaptive organization
- Proficiency with Microsoft Office 365 (Outlook, Word, Excel) and ability to learn new systems quickly
- Strong organizational skills with exceptional attention to detail
- Ability to manage multiple priorities and deadlines effectively
- Strong communication and interpersonal skills
- Ability to handle confidential information with discretion
Benefits
- Paid Sick Time (Washington Paid Sick Leave or Seattle Sick and Safe time where applicable)
- Paid vacation grant starting at 20 days per year, increasing to as much as 30 days
- Pet insurance
- Discounted gym membership
- Free counseling sessions
- Medical, dental and vision insurance
- 401(k) retirement
Company Overview