Project Manager / Event Lead (Poland), International Immersive Tour

PROJEKTIL is an internationally renowned artist collective based in Zurich and one of the world’s leading producers of immersive light shows in historic buildings. With our EONARIUM world tour, we bring extraordinary art and light installations to audiences across Europe, the USA, Latin America, and Asia.

For the Polish market, we are looking for a temporary Project Manager / Event Lead (freelance or fixed-term) to join us as soon as possible or by agreement.

In this versatile role, you will be responsible for building and executing our events locally. You will identify and secure suitable venues, manage relationships with local partners, and act as the key interface between PROJEKTIL, venues, and the event team to ensure smooth and high-quality event delivery.

A strong local presence and deep roots in the Polish market are essential for this role. You are based in Poland and eager to actively develop opportunities in major Polish cities. You enjoy being on the ground, building a strong local network, and bringing projects to life in different locations.

Tasks

Venue Scouting & Acquisition:
Identify, approach, and secure suitable event venues across Poland (e.g. churches, historic buildings, unique locations).

Venue & Partner Management:
Build and maintain strong relationships with venue partners and act as the main point of contact between venues and PROJEKTIL.

On-site Event Execution:
Oversee and host events on-site, ensuring smooth operations and an outstanding visitor experience.

Team Recruitment & Management:
Hire, schedule, and manage local event staff.

Project Coordination:
Work closely with internal teams (creative, production, technical) and external partners.

Budget & Controlling:
Monitor budgets, timelines, and project goals to ensure efficient execution.

Requirements

• min. 3–5 years of experience in events or a similar operational role
• Experience in venue acquisition, event production, or live entertainment is a strong plus
• Strong organizational skills with a high level of ownership and independence
• Excellent communication and negotiation skills
• Hands-on mindset with a willingness to take responsibility on-site
• Fluent in Polish and English (both required); German is a plus
• Willingness to travel frequently within Poland and work flexible hours

Benefits

• Fixed-term engagement of minimum 6 months with a high level of responsibility
• Opportunity to work on unique international art and cultural projects
• Dynamic, creative environment with flat hierarchies
• The chance to actively shape the development of a new market

Interested? We look forward to receiving your complete application, including a photo.