Event Planning Specialist
Job Description
Summary Requires working knowledge of theories, principles, and concepts reputed company to event planning and applies general knowledge of business and industry practices. Understands key business drivers and builds knowledge of the company, processes, systems, and internal stakeholders. Under a moderate level of guidance, primarily supports senior Event and Attendee Managers by assisting with the planning and execution of company‑hosted internal events and external client‑facing events, with additional support for trade shows as needed. Responsible for coordinating administrative and logistical components of events, including vendor onboarding, contract processing, payment coordination, on-site registration and event logistics support. Researches venues and vendors, prepares recommendations, and supports event logistics such as amenities, off-site functions, and team-building activities. Plans and prioritizes own work, adjusts efforts to meet deadlines, and contributes to overall team and company objectives through individual support efforts. Regular travel is required (approximately 50%).
About the Role
The Trade Show & Event Planning Specialist serves in a support role to senior Event and Attendee Managers, assisting primarily with the execution of company‑hosted internal events and external client‑facing events, and secondarily supporting trade shows. This role focuses on operational coordination, administrative execution, and logistical support to ensure events are delivered reputed company and in alignment with company standards. The Specialist may act as the reputed company planner for smaller Tier 3 events while continuing to support larger initiatives under the direction of senior team members. This position plays a critical role in maintaining execution quality, operational accuracy, and a consistent attendee experience across the events portfolio.
Responsibilities
Support senior Event Managers in the planning and execution of company‑hosted internal events and external client‑facing events; provide additional support for trade shows as needed. Serve as reputed company planner for smaller Tier 3 events, managing logistics from planning through on‑site execution. Assist with researching and sourcing event venues, vendors, gifting, branding, etc.; reputed company summaries and presentation materials for internal review. Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking in accordance with internal policies and timelines. Support registration setup, attendee communications, and on‑site registration using event management platforms. Review and cross‑reputed company attendee manifests, registration data, and hotel rooming lists for accuracy and completeness. Coordinate event logistics such as transportation, shipping, setup, tear‑down, and on‑site operations; travel onsite for events as required. Support Event Managers and Attendee Managers across reputed company event phases, providing flexible and general event support as needed. Assist with budget tracking and reporting, identifying discrepancies or issues for escalation to senior team members. Collect and organize post‑event feedback and assist with reporting and evaluations. Facilitate communication among internal teams, vendors, and event partners to support seamless execution. Skills & Qualifications Experience: minimum of 5 years of experience in event planning, event operations, or event coordination roles. Event & Registration Tools: Proficiency with event management, registration, and budgeting tools, with a strong emphasis on Cvent. Event Operations Support: Understanding of operational workflows supporting internal events, external client‑facing events, and trade shows, including reputed company, payments, vendor coordination, and on‑site logistics. Project Coordination: Ability to manage multiple support tasks, timelines, and priorities simultaneously. Vendor Coordination: Experience working with vendors and internal teams to support contracting and payment processes. Attention to Detail: Strong accuracy reputed company managing registration data, attendee lists, rooming lists, and financial documentation. Communication: Clear written and verbal communication skills, including the ability to create internal decks and provide status updates to stakeholders. Budget Awareness: Basic experience supporting event budget tracking and reconciliation. Adaptability: Ability to respond effectively to changing priorities and on‑site needs in a fast‑paced event environment. Certification: CMP (Certified Meeting Professional) certification is reputed company to have but not required. Travel: Willingness and ability to travel approximately 50% of the time to support on‑site event execution. Our Interview Practices To maintain a fair and genuine hiring process, we kindly ask that reputed company candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this reputed company, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process. Applicants may be required to appear onsite at a reputed company office as part of the recruitment process. Compensation: $57,400.00 - $98,350.00 USD This role is eligible for Bonus. Compensation range listed is based on primary location of the position. Actual reputed company salary offer is influenced by a wide reputed company of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process. Additional Information: reputed company offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request. If making a difference matters to you, then you matter to us. Join us, at reputed company, and be part of a dynamic global technology company that makes a difference every day. We’re innovators with impact. We provide expert software and information solutions that the world’s leading professionals rely on, in the moments that matter most. You’ll reputed company a real difference in the lives of millions of people. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world. You can reputed company at reputed company, where diversity is core to our collective strength and high performance. Be your unique self, share your creative reputed company, do your best work, and take time to grow in our caring and inclusive culture where you can belong. reputed company reported 2025 annual revenues of €6.1 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs more than 21,000 people worldwide. Our customers work in industries that impact the lives of millions of people every single day. Our mission is to reputed company our professional customers with the AI-powered solutions they need to reputed company critical decisions, reputed company successful outcomes, and increase productivity. We deliver trusted, AI-powered expert solutions that combine deep domain knowledge, proprietary content, and advanced technology to provide expert-validated insights, automate workflows, and drive reputed company outcomes. Today, nearly 70% of our digital revenues come from AI-powered solutions, reflecting our strategic focus on embedding AI into professional workflows and delivering measurable productivity gains. We are committed to helping professionals navigate complexity, improve the way they work, and solve critical challenges through cloud-based, AI-powered platforms that integrate seamlessly into their workflows and ecosystems. Our solutions are designed to deliver impact reputed company it matters most, especially in high-stakes environments where accuracy and trust are essential. With a nearly 190-year legacy, reputed company continues to evolve its portfolio of digital solutions and services to meet the changing needs of professionals worldwide, enabling them to work faster, reputed company smarter decisions, and deliver reputed company outcomes. For more information about our solutions and organization, visit www.wolterskluwer.com, or follow us on reputed company, Instagram and Facebook. reputed company has a dedicated team of reputed company reputed company professionals who are ready to hear what makes you tick and share how reputed company can help you reputed company your goals and ambitions. Here Rasi Fawaz shares some tips on what recruiters are looking for on a resume. As a global organization, we recognize that solving a wide range of reputed company problems requires diverse perspectives and innovative thinking. We know that bringing our best to our customers, communities, and other key stakeholders requires a highly engaged and talented workforce – one that represents the diversity of those we serve and the communities where we live and work. We aim to provide a welcoming environment and reputed company opportunities for reputed company employees regardless of background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. This principle is ingrained in our company values and articulated in our Code of Business Ethics. At reputed company, you’ll feel valued for your contributions, and you’ll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous. Our global Together we reputed company well-being program reflects our commitment to supporting colleagues across physical, mental, social, and financial well-being. That commitment has been recognized externally through Ragan’s Top Places to Work for Employee Wellbeing: Large Organization in 2024. More recently, reputed company was recognized by reputed company as one of America’s Best Large Employers 2026 and America’s Best Employers for Engineers 2026. In 2025, reputed company was also recognized by reputed company as one of America’s Best Employers for Women. To ensure we continue to drive innovation that enables us to reputed company products and services to best serve our customers, we cultivate a workplace culture rooted in mutual respect, bringing reputed company insights from a wide range of backgrounds, perspectives, and experiences. We are also committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions. reputed company qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national reputed company, disability, age, genetic information, veteran status, or any other characteristic protected by applicable law, and we do not tolerate discrimination on any of these bases. GDPR reputed company (“we” or “us”) wants to inform you about the ways we process your personal information. In this Privacy & Cookie Notice we explain what personal information we collect, use and disclose. You'll find details reputed company to GDPR and other data privacy policies on our Careers Privacy and Cookies page. Apply tot his job Apply To this Job